An asset is the combination of a file and information about this file (metadata). Certain quick information is available without having to leave the home screen. Clicking an asset gives access to viewing and editing (if the correct role is assigned to the user) all the available metadata.
Quick asset info
The "i" button located on the asset card gives quick access to selected asset information. Once the user clicks the button, the information is displayed in a small window. The window can be closed again either by clicking the same button again or by clicking empty space next to it.
Metadata edit on a single asset
When the user clicks on asset, they gain access to the asset preview. Under the asset all the available metadata is located. Metadata is divided into metadata groups that can be expanded and collapsed individually. The user can configure which tabs are expanded or collapsed by default in the DAM Center. Each metadata group contains a number of metadata fields.
Types of metadata fields
According to the criterion of editability, there are three types of metadata fields:
The user has to edit the field. The changes cannot be saved until there is a valid value in the metafield.
The user can edit the metafield.
The user can only view the metafield and cannot edit it.
According to the criterion of data type, the user can encounter among others:
The user can add information in any format. The number of available characters is limited and varies dependent on the sub-type.
The user can select the date from a calendar.
The user can only input a number with or without decimal points.
Drop down lists
The user can select either one or multiple values from the list of choices.
The user can toggle between "no" (unchecked) and "yes" (checked).
In some cases the system validates whether the correct format of input has been used. If the input value has incorrect format and the user tries to save the changes, the "Save" button will turn red and the message "Error while saving metadata" will appear at the botton of the page. The following input types can be validated:
Some of the metadata fields are only shown conditionally. Dependency can be configured in the DAM Center. There are two types of metadata field dependencies:
Dependency on another metadata field The metadata field will appear only, if a certain value is selected in another metadata field, as demonstrated in the video below:
Dependency on asset type The metadata field will appear only under a specific asset type, e.g. field called "Duration" under videos.
Metadata fields can have different language versions. If more languages are set up in the DAM Center, the user will see an arrow symbol next to a metadata field. Clicking it will open input fields for all the available languages:
Saving changes in metadata
Once the changes to the metadata have been made, the user can either keep them them by clicking "Save" or discard them by clicking "Cancel".
If the user makes changes to the metadata and attempts to leave the asset preview without saving, the following prompt will appear:
The metadata field for keywords contains a button "Generate AI keywords". Clicking the button results in the appearance of a series of suggested keywords generated by the AI Service. The user can choose to either keep all of them, remove some of them or discard all of the suggested keywords.