MM5.7 Profiles and settings
- 1 Types of users
- 2 Profile administration
- 3 Settings
- 3.1 General settings
- 3.1.1 Language
- 3.1.2 Config Parameters
- 3.1.3 Introscreen
- 3.1.4 Labels
- 3.1.5 Integrations
- 3.1.6 YouTube
- 3.1.7 Cognitive services
- 3.1.8 Download approval
- 3.1.9 SSO
- 3.1.10 Users
- 3.1.11 Collections
- 3.1.12 Asset search
- 3.1.13 Asset info
- 3.1.14 Asset list
- 3.1.15 Asset card
- 3.1.16 Accelerated search status
- 3.1.17 About
- 3.2 User management
- 3.3 Brand portals
- 3.4 System administration
- 3.5 Automation
- 3.6 Workflows
- 3.7 Logs
- 3.8 Audit logs
- 3.9 DigiBatch status
- 3.10 System monitoring
- 3.11 ConfigManager
- 3.12 Configuration management
- 3.13 General jobs
- 3.1 General settings
Types of users
A Digizuite™ DAM system has its own database of users that is created by the Digizuite™ DAM Center's administrators. Each user is set up with a username, a password and role-based access rights.
There are 5 main types of users within the Media Manager 5: Guest, Light User, Content Creator, Administrator and Super Administrator. These users are given a number of rights/roles by default, but the roles can be removed or added by the Administrator in the DAM Center's "System tools". New users with a customized set of roles can also be created.
More information on roles can be found here.
Guest
Media Manager 5 is available for guest users. Guest users are the users who are not logged in and can access the assets in a read-only mode. The guest users can only view assets that are made available for the public. It is a choice whether or not Media Manager 5 should have a Guest Area or require a log in to even access the home screen.
Guest users can search for public files, preview them, download them and share them on social media, if this is allowed. For the ability to add to favorites, they will be requested to log in, if they possess membership credentials.
Users who possess credentials to the system usually fall under one of these user types:
User name | By default roles, the user can: |
---|---|
Light User |
|
Content Creator |
|
Administrator |
|
Super Administrator |
|
Profile administration
Settings related to profile administration can be accessed by clicking the profile picture in the upper left corner of the main screen, and then selecting My profile.
Profile administration gives access to the following actions:
changing user information, i.e. first name, last name and e-mail address,
changing password,
changing profile picture.
Settings
The cogwheel icon in the upper right corner of the home screen opens a menu with an array of settings in the system:
General settings
Language
The user can the system language in this section. For more methods of changing the language, see section "Introscreen".
Config Parameters
This sections informs the user whether the config parameters function correctly.
Introscreen
The user can access the following settings in relation to the intro screen:
changing the background image, using one of the assets uploaded to the Media Manager 5
changing language
editing title and description in the selected language
Labels
In this section, the administrative user can configure custom labels to be used in the Media Manager UI.
Integrations
This section allows the user to set up, edit and delete new integration endpoints as well as gives the possibility to access the status of existing integrations.
YouTube
This section allows the user to set up, edit and delete an integration for a YouTube channel as well as gives the possibility to access the status of the integration.
Cognitive services
This section contains additional settings related to Cognitive Services, such as training of facial recognition.
Download approval
This section is related to a specific workflow concerning download approval. If such a workflow has been previously set up by the administrative user, in this section the user can enable and disable the functionality of download request, select the correct workflow that should control it as well as configure a variety of options related to it.
SSO
This section allows the user to configure a single sign-on (SSO) authentication method.
Detailed information about configuring different types of SSO authentication can be found under Authentication.
Users
This section is related to a specific workflow concerning user approval. If such a workflow has been previously set up by the administrative user, in here it is possible to enable and disable this functionality.
Collections
This section contains additional configuration related to collections. In here, the administrative user can change which metadata fields are included with the shared asset by default. The default metadata field can then be modified by the user with each sharing operation.
Asset search
This section contains additional configuration related to asset search. Firstly, the administrative user can select which filters are visible by default to users logging in for the first time or after they reset the filter configuration. Secondly, it is possible to define the criteria for the freetext search.
Asset info
In this section, the administrative user can define which metadata fields are shown in the ‘Asset info’ box.
Asset list
In this section, the administrative user can define which columns are displayed by default in list view of the asset list.
Asset card
In this section, the administrative user can design which information should be included on an asset card available to all the users in Media Manager and the connectors. Some options can be configured separately for Media Manager and the connectors, and other options are shared for both locations.
Accelerated search status
In this section the administrative user can manually perform re-indexing.
About
This section provides information about the product version and the third party licenses.
User management
This menu item opens the section concerning user management. In here, the administrative user can gain overview of the users in the system together with the basic information about them (item ID, user ID, item GUID, profile, username, full name and email) and manage the workflow-driven user approval process.
The section includes a filter panel, where it is possible to search for specific users and filter for approved and not approved users.
Brand portals
This menu item opens the section in which the user can configure brand portals: both the global style and the subpages.
For more information, see section Brand portals.
System administration
This menu item provides the users with the information about system health ('Health overview') as well as the status of Rabbit MQ ('Rabbit overview'). Both sections include filters relevant to their respective services to facilitate finding a specific item.
Automation
This menu item opens the section in which the user can configure and preview automations, access the status of automated jobs as well as configure lookups required in some automations.
For more information, see section Automation.
Workflows
This menu item opens the section in which the user can configure and preview workflows.
For more information, see section Workflows.
Logs
In this section the user can access the system logs.
For more information, see section Logs.
Audit logs
This menu item opens the section, where the user can preview the operations performed in the system. This includes changes in metadata, creation and deletion of assets, publishing of asset profile and changes related to workflows.
For more information, see section Audit trail.
DigiBatch status
In this section the user can preview the details of system jobs and retry failed jobs.
For more information, see section DigiBatch.
System monitoring
This menu item gives access to the monitoring dashboard. Upon clicking this option, the user will be re-directed to a new window, where they need to log in to Grafana.
For more information, see section Monitoring and Grafana.
ConfigManager
In this section the user can create and edit email templates.
For more information, see section Email templates.
Configuration management
In this section the user can access central management of all system configuration.
For more information, see section Configuration Management.
General jobs
In this section the user has overview of the jobs running in the background in the system.