Types of users

A Digizuite™ DAM system has its own database of users that is created by the Digizuite™ DAM Center's administrators. Each user is set up with a username, a password and role-based access rights.

There are 5 main types of users within the Media Manager 5: Guest, Light User, Content Creator, Administrator and Super Administrator. These users are given a number of rights/roles by default, but the roles can be removed or added by the Administrator in the DAM Center's "System tools". New users with a customized set of roles can also be created.

More information concerning roles can be found here.

Guest

Media Manager 5 is available for guest users. Guest users are the users who are not logged in and can access the assets in a read-only mode. The guest users can only view assets that are made available for the public. It is a choice whether or not Media Manager 5 should have a Guest Area or require a log in to even access the home screen.

Guest users can search for public files, preview them, download them and share them on social media, if this is allowed. For the ability to add to favorites, they will be requested to log in, if they possess membership credentials.

Light User

By default the Light user can:

• see the other member of the portal,
• download assets in original and custom quality,
• view collections,
• share assets.

Content Creator

By default the Content Creator can additionally to the above:

• upload new assets,
• view the comments,
• create, edit and delete own comments,
• replace assets,
• create a new revision for assets,
• create crops of assets,
• generate keywords for assets using the cognitive services,
• view Work In Progress stages of the assets and to edit the stages that are assigned to the user or which do not have an assignee.

Administrator

By default the Administrator can additionally to the above:

• edit metadata.

Super Administrator

By default the Super Administrator can:

• edit the Work In Progress stages assigned to other members,
• change the theming and style of the application,
• view the audit trail,
• delete comments of other users.

Profile administration

Settings related to profile administration can be accessed by clicking the profile picture in the upper left corner of the main screen, and then selecting My profile.

Profile administration gives access to the following actions:

• changing user information, i.e. first name, last name and e-mail address,
• changing password,
• changing profile picture.

Settings

The cogwheel icon in the upper right corner of the home screen opens a menu with an array of settings in the system,

General settings

Language

The user can the system language in this section. For more methods of changing the language, see section "Introscreen".

Introscreen

The user can access the following settings in relation to the intro screen:

• changing the background image, using one of the assets uploaded to the Media Manager 5,
• changing language,
• editing title and description in the selected language.

Theming

The user can change the colors in the interface of the Media Manager 5. The administrative user can set up an overall theming and theming for the top bar separately.

The complete styling guide, together with a video can be accessed in section "Styling guide".

Logo

The user can choose the logos displayed in the Media Manager directly in the  settings. It is possible to have two different logo images in the system:

• The first logo is displayed in the upper left corner of the home screen.
• The second logo is displayed in the log in screen as well as inside the mobile navigation menu.

In both cases, the image can be selected from one of the following destinations:

• computer desktop,
• the pool of assets available in the Media Manager.

Integrations

This section allows the user to set up, edit and delete new integration endpoints as well as gives the possibility to access the status of existing integrations.

YouTube

This section allows the user to set up, edit and delete an integration for a YouTube channel as well as gives the possibility to access the status of the integration.

Cognitive services

This section contains additional settings related to Cognitive Services, such as training of facial recognition.

Download approval

This section is related to a specific workflow concerning download approval. If such a workflow has been previously set up by the administrative user, in here it is possible to enable and disable the functionality of download request, select the correct workflow that should control it as well as configure a variety of options related to it.

SSO

This section allows the user to configure a single sign-on (SSO) authentication method.

Detailed information about configuring different types of SSO authentication can be found under Digizuite™ DAM Center 5 → DC 5.4 → DC 5.4 Configuration → DC 5.4 Authentication

Users

This section is related to a specific workflow concerning user approval. If such a workflow has been previously set up by the administrative user, in here it is possible to enable and disable this functionality.

About

This section provides information about the product version and the third party licenses.

Automation

This menu item opens the section in which the user can configure and preview automated jobs.

For more information, see section "Automation".

Workflows

This menu item opens the section in which the user can configure and preview workflows.

For more information, see section "Workflows".

Logs

In this section the user can access the system logs.

DigiBatch status

In this section the user can preview the details of system jobs.

System monitoring

This menu item gives access to the monitoring dashboard. Upon clicking this option, the user will be re-directed to a new window, where they need to log in to Grafana.

ConfigManager

As of version 5.5, it is possible to configure mail templates in this section.