All the DAM assets used in InDesign documents are linked, and their overview can be seen in the Links panel. Up-to-date links are displayed as a blue icon attached to the image on the page.
The assets used in InDesign remain in the Digizuite DAM and will be available to other people as links when the document is sent to them. It is therefore not necessary for the users to send their documents together with all the images used in them. The recipient needs access to the DAM, however, to gain the ability to update links.
When opening a document in InDesign, the system checks all the links to the DAM. If the asset has been replaced in the DAM or the assets are missing on the user's local hard disk, the system will show a notice with a prompt. The connector will prompt you with the option to direct you to the link manager to relink the missing links.
The link manager handles the management of assets. The link manager can be accessed from the menu under the link manager.
The following message will be displayed in case no assets or files are added to the InDesign document:
If the user inserts assets/files into the InDesign document, clicking the refresh button will result in it showing the inserted assets/files in the list.
Overview of Link manager
Default view (Grid view)
1 - Topbar
2 - Back button to previous page
3 - Breadcrumbs
4 - Tools related to the link manger view
5 - Inserted assets/files
6 - Pagination
In the link manager, the user can see all the inserted assets in the active document either using the grid- or list view.
The link manager contains the following elements:
Multi selection button in the topbar when more than one asset/file is selected
A free text search button to search for the title, assetId or extension of an inserted asset(s)
A filter button to filter the inserted assets.
A refresh button to refresh the page in case of a change. Every time a new asset is inserted in the active document while the link manager is open, the refresh button has to be clicked to update the table
A sort button to sort the inserted assets/files based on Latest, Oldest, A-Z or Z-A
A dropdown to handle the multi-selection of assets
Asset card (Grid view)
Asset/file thumbnail
Quick asset/file info
Overview of instances the same asset/file appear in the active document (based on assetId)
More options (Depends on status of asset/file) (upload, relink, unembed, change quality, link to asset, go to asset, reveal in explorer/finder)
Title of the asset/file
Original filetype and size
The current quality
The status of the asset/file
In Indesign the more options also have the option to remove the asset/file from the active document
List view
Title column (Selection button, thumbnail and title of the asset/file)
Original filetype of asset/file
The current quality of asset/file
The status of the asset/file
Actions (Quick asset/file info, overview of instances the same asset/file, more options)
All columns in the table can be sorted and reordered to fit the users preferences
Status
Green
1. Green checkmark icon (Digizuite asset is both locally linked and DAM linked)
Yellow
4. Yellow upload icon (local asset that can be uploaded to the DAM)
5. Yellow warning icon (Digizuite asset is embedded)
6. Yellow clock icon (Digizuite asset is outdated)
7. Yellow link icon (Digizuite asset is missing)
Red
2. Red warning icon (local asset is embedded)
3. Red warning icon (local asset is missing)
The status column can have 5 different states as displayed in the screenshot above. The user can hover the mouse pointer over each icon to display the description of the state.
The available status types:
a checkmark icon indicates that the link is both locally linked and DAM linked, i.e. everything is working correctly
a link icon indicates that the link is broken, which means that the local path on the user’s computer cannot be found, which can be fixed by simply relinking the link, as the asset had already been uploaded to the DAM
a clock icon indicates that the link is outdated, which means that the digizuite asset have been replaced in the DAM, which can be fixed by simply relinking the link to update the local storage to use the updated asset
an upload icon indicates that the link is a local asset that can be uploaded to the DAM
a warning icon indicates that the link cannot be found from the local path on the user’s computer or the link is embedded in the active document.
Filters
Asset type - Filter assets based on a specific asset type
Quality - Filter assets based on a specific quality
Status - Filter assets based on a specific status
Has sublink - Filter assets based on the assets that have more than one instance of the same asset/file in the active document
Extension - Filter assets based on a specific extension
Filters can be expanded and collapsed individually, the state which will be remembered when the user logs in next time.
The number of results is shown prior to executing the search. The user can apply several filters at once and the number of results updates in real time.
It is possible to remove the filters by clicking ‘Clear all filters’ button.
Selecting assets
The Link manager allows for the ability to select assets. They can be selected in two ways:
1. By manually clicking the assets or dragging the mouse cursor over the assets
2. By using the dropdown, where there are 1 (2) options available:
Select visible
Select all
Handling different states
Depending on which assets have been selected, the multi selection button in the topbar will change accordingly based on the status of the assets selected as shown in the image below
Relink/update, change quality, unembed and upload actions can all be done from the more options for the individual asset or the multi selection button for all selected assets
Link to asset action can only used in the more options for the individual asset
Relinking and updating assets
Select the assets with yellow links and/or yellow clocks icons, click the multi selection button in the topbar, and press Relink.
Under the topbar, the download progress will be displayed for the asset currently processed. You can click the download progress bar to see the progress of all the assets in the queue.
The link manager will reflect your changes and when all the assets have been processed, the download bar will display “processed”
The download progress bar will be displayed for relinking/updating, changing quality, unembed and link to asset
Changing the quality of asset(s)
Changing the quality of links can be done in two ways, i.e. by:
By clicking the more options button and hover over the Change quality button. This will display the currently selected quality and all of the possible qualities the asset can be changed to.
Selecting all the assets that the user wants to change the asset quality on and then clicking the Change quality button in the multi selection button in the topbar. This will open a modal to select low or high quality
The link manager will reflect your changes and when all the assets have been processed, the download bar will display “processed”
For files bigger than ~5 MB or if the utilized upload speed is slow, it might take 1-2 minutes before the newly generated qualities are available for use in the DACCC.
Unembedding Digizuite asset(s)
Select the assets with yellow warning icons, click the multi selection button in the topbar, and press unembed.
The link manager will reflect your changes and when all the assets have been processed, the download bar will display “processed”
Local asset that are embedded: No button - the system cannot help you resolve this state
Uploading asset(s)
Select the assets with yellow upload icons, click the multi selection button in the topbar, and press upload.
If the document is not saved before clicking the Upload button, the following dialog will appear in the bottom right corner:
Two cases can occur when uploading an asset to the DAM:
The asset does not already exist in the DAM and it will be uploaded
The asset already exists in the DAM and a dialog concerning duplicates will be prompted.
When the user have decised how to handle the duplicates then the upload process progress is begun.
Under the topbar, the upload progress and the download progress will be displayed for the asset currently processed. After asset(s) have been uploaded to the DAM the download progress will begin
You can click either the upload- or the download progress bar to see the progress of all the assets in the queue.
The link manager will reflect your changes and when all the assets have been processed, the download bar will display “processed”
Link to asset (Locate local asset that exists in DAM)
Click the more options button of the asset with red warning icon that says: “Cannot find local content”, and click the Link to asset button. A modal with be prompted as seen in the image below
The modal will conduct a free-text search in the (DAM) based on the title of the local asset. If no asset(s) match the search criteria, the view will remain empty. The user can select the asset they wish to relink to the local missing asset by selecting it from the search results. If the search does not yield the expected results, the user can clear the search to view all the images in the DAM that can be selected. Once the user has selected the asset to relink to, they can click the "Select Asset" button.
The link manager will reflect your changes and when the asset have been processed, the download bar will display “processed”
Link Manager Behavior in the different Adobe Products
After Effects
Files inside a Composition or a Folder will not be displayed inside the Link Manager
Premiere Pro
Files inside a Composition or a Folder will not be displayed inside the Link Manager
Illustrator
Local assets cannot be <Linked file> or <Image> since it will breaks the Link Manager
Photoshop
The files within the Link Manager are smart objects and cannot be modified if they need to be visible in the Link Manager. However, assets within the active document can be manually converted into smart objects in order to be displayed in the Link Manager.