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Roles can be added to users in three ways:

  1. Directly on the user (Role→User)
  2. Inherited via a group which the user is a part of (Role→GroupUser)
  3. Inherited via a group that has the role inherited from another group (Role→Group→Group→User) (Technically, you can have unlimited groups in groups - but the groups must never create a circular reference)

Users can simultaneously have roles added directly and roles inherited via groups - having the same role added twice (or multiple times) doesn't have an impact. Removing e.g. a group with a duplicate role - will still leave your user with the role.

Roles and groups that have been inherited, will be greyed out. (You also inherit download qualities, but our current implementation does not make them show up. In a perfect world, the inherited download qualities would show up as greyed out)

If you have duplicate roles then the role will have a (+) appended


CRUD
CreateMake new things
ReadRetrieve existing things
UpdateChange existing things
DeleteDelete existing things

This list is descriptive, meaning that it's not prescriptive.

Essentially, this means that this list describes what it currently does - not what it's supposed to do. As time goes on, these two things should align 100%.

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Roles

DCMMOCMarked for deletion by:Description
1Administrator

Used internally to access different internal apis, like loading workflows in a format that can actually be initialized. Should be given to the System user. 
2Ai_Add

Enables you to use AI tagging on images. Requires additional setup if you don't want to use Digizuite's Azure account for it. Requires an EditMultiComboVlaue to be defined in MM's config manager.

3Ai_Translate

Not yet implemented
4Asset_Can_Crop

Is the gateway to use crop. On its own, it only supports sending out "crops" via email. This role can be combined with "Asset_Can_Revise" to make an asset have crops as children - and "Asset_Can_Replace" which enables the crop to supersede the asset being cropped-
5Asset_Can_Delete_Permanently

Enables one to remove an asset + all its metadata from all places (storage, Azure storage, database)
6Asset_Can_Download

Enables one to download an asset and print published assets (assets without a lock).

You need to have download qualities added, to be able to download assets. These are assigned via groups. Groups with download qualities are: "Guest", "Light Users", "Content Creators", "Administrators", and "Super Administrators"

7Asset_Can_Download_Custom_Quality

Gives one the option to download an asset in either another colorspace (e.g. sRGB, greyscale) or another filetype (jpg, png)
8Asset_Can_Replace

Enables assets to be replaced via the MM. It requires "write rights" to the asset to work. It also allows for assets to be replaced by crops + it enables restoring older versions of the asset via the "Asset history" (Effectively reverting a replace)
9Asset_Can_Revise

Enables one to make crops into child assets
10AuditTrail_View

Enables one to look at all assets' audit trail (basically metadata history). Please be aware that very few things are "audited" out of the box
11Can_Change_Styling_And_Theming

Gives one the ability to change the channel's logo and color (theming/styling) via the MM
12Can_Edit_Automation_Workflow

Allows the user to see and edit automation workflows
13Can_Live_Export_Asset_Only

Allows the user to create an export that contains only assets
14Can_Live_Export_Assets_And_Metadata

Allows the user to create an export that contains both assets and metadata
15Can_Live_Export_Metadata_Only

Allows the user to create an export that contains only metadata
16Can_View_Automation_Workflow_Status

Allows the user to view the status of running workflows
17Can_View_Logs

Allows the user to view some logs directly in the MM UI
19Can_Open_Office_Documents

Enables one to open Office documents in the Office Connector via the MM. Supports PowerPoints, Word, and Excel formats (incl. macros and templates) 
20Comments_Admin_Delete

Enables one to Delete other peoples' comments - e.g. to remove spam
94Comments_Admin_Update

Enables one to Update other people's comments

21Comments_CRUD

Enables one to Create, Read (all), Update (your own), Delete (your own) comments
22Comment_View

Enables one to Read all comments
23

Editor_Catalogs



Enables "Catalog" in the left side menu
24

Editor_Portal



Enables "Channels" in the left side menu
25Editor_Portal_Admin
LSDoes nothing beyond what "Editor_Portal" already does. Deprecated.
26

Editor_SystemTools_AllwaysAllowItemSecurityEdit



This role at its purest

  1. Every time the user reads, it'll skip the mandatory security check.
  2. It'll grant you access to change rights for all items.

Gives you read access to everything you've added - e.g. makes all Catalog and Channel folders appear if you've added "Editor_Catalogs" and "Editor_Portal".

It only in the DC - It does not give you read access to the added assets in the MM, even though you seemingly have read access to them when you look at it Channels in DC.

With this, you can give yourself (and others) write access to folders you don't have write access to.

It also adds "System Tools" to the left side menu - but it is blank - meaning that there are not any system tools in it.

It opens up for access to content in Media Manager. Here this role gives you high-level access.

It gives you access to all collections for all users in the system

27

Editor_SystemTools_Config



Enables System Tools → ConfigManager
28

Editor_SystemTools_Dam



Enables one to select all catalog and channel folders in System tools → Workflow → AssetSyncFolder → "Sync rootfolder"/"Destination folder". Without this role, one can only select folders that you have read-access to.

29

Editor_SystemTools_Destinations



Enables System Tools → Destinations
30

Editor_SystemTools_DigizuiteConfig



Enables System Tools → Digizuite™ configuration AND Enables System Tools → Asset type configuration
31

Editor_SystemTools_License



Enables System Tools → License
32

Editor_SystemTools_MediaFormat



Enables System Tools → Formats
33

Editor_SystemTools_MediaFormatType



Enables System Tools → Format types
34

Editor_SystemTools_Metadata



Enables System Tools → Metadata
35

Editor_SystemTools_MetaDataLanguage



Enables System Tools → Language
36

Editor_SystemTools_PlayerTemplate


LSDeprecated with the deprecation of player templates. There is a cleanup task already for player template.
37

Editor_SystemTools_Profiles



Enables System Tools → Profiles
38

Editor_SystemTools_Status



Enables System Tools → Status
39

Editor_SystemTools_Stopwords



Enables System Tools → Search stop words
40

Editor_SystemTools_TranscodeSetting



Enables System Tools → Transcode settings
41

Editor_SystemTools_UserManager_Groups



Enables System Tools → Users and groups → Groups
42

Editor_SystemTools_UserManager_Users



Enables System Tools → Users and groups → Users
43

Editor_SystemTools_Workflow



Enables System Tools → Workflow
44GDPR_Admin

It gives you the right to Read and Delete other users' data. There is no UI for this.
45Integration_Endpoints_CRUD

Gives one the ability to Create, Read, Update, Delete integration endpoints
46Integration_Endpoints_View

Gives one the ability to Read existing integration endpoints
47ItemControlAdmin
LSUnused.
48MediaPortal_Admin_Log
SFNot implemented - to be deleted
49

MediaPortal_Admin_StartScreen



Enables one to change the start screen from the MM
50MediaPortal_Admin_Trash
SFNot implemented - to be deleted
51MediaPortal_Admin_Users
SFNot implemented - to be deleted
52

MediaPortal_Asset_Replacer


SFNot implemented - to be deleted - Use "Asset_Can_Replace" instead
53

MediaPortal_Asset_Unpublisher


SFNot implemented - to be deleted
54MediaPortal_Can_Preview_Office

Enables one to use Online Office to preview Office documents. This requires the site to be accessible from the outside (i.e. only works on sites where VPN isn't needed to access the site). It can be accessed by previewing, the same way you would an image.
55

MediaPortal_Collection



Enables users to Create, Update (their own), and Delete (their own) collections. All users can Read collections - though they have to be accessed via mail
56MediaPortal_CustomQuality
SFNot implemented - to be deleted - Use "Asset_Can_Download_Custom_Quality" instead
57MediaPortal_Downloader
SFNot implemented - to be deleted - Use "Asset_Can_Download" instead
58MediaPortal_Edit_Account
SFNot implemented - to be deleted
59

MediaPortal_Member_Viewer



Allows the user to see other members of the portal (e.g. during the "asset status", "comment", and "sharing" processes, where it's needed to see internal users)
60MediaPortal_See_Asset_Info_Default
SFNot implemented - to be deleted
61MediaPortal_See_Profile_Images
SFNot implemented - to be deleted - Use config manager instead
62MediaPortal_See_Uploader_Name
SFNot implemented - to be deleted - Use config manager instead
63MediaPortal_Share

Enables one to share via the MM UI. Enabling this gives you the ability to share assets via: URL, Zip (email), social media - and if collections are enabled one can also share assets via: New collection (create new), and Existing collection (add to existing).

If collections are enabled, one can share them via: Zip (a package over mail), Social media, and Collection (give people rights to preview the collection from MM)

If the following is enabled "Give new recipients of non-social collections (e.g. not Facebook collections) access to manipulate collections:" via config manager, the recipient will be able to CRUD the collection, else the recipient will only be able to Read the collection.

Sharing over social media makes the shared asset publicly available. One needs to manually revoke the read rights on the asset level, to make it internal again.

64

MediaPortal_Uploader



Gives one the ability to upload via the MM (one still needs "write rights" to the Upload folder though - the "Trusted" role will give you this) + shows the "your uploads"
65

MediaPortal_User



Required to access to MM
66MediaPortal_Video_Embed

Requires "MediaPortal_Share" + some settings in CondigManager to work (See the table in the bottom of this page - ctrl+f "embed")

Adds embed as a sharing option. It only works with videos.

67

RunningJobs_AdminViewSubmitXML



Makes "Create XML" show in the "Info" tab. Requires at least
68

RunningJobs_ChangePriority



Might be reintroduced in the future
69

RunningJobs_EditAll



Gives you Write rights to all jobs in "Running jobs". It gives you the ability to press "Upload again" and "Retry". It does not require "RunningJobs_EditOwn" in order to work.

Requires "RunningJobs_View" - else you won't see any jobs. 

70

RunningJobs_EditOwn



Gives you Write rights to all jobs in "Running jobs" → "[Your user]". It gives you the ability to press "Upload again" and "Retry".

Requires "RunningJobs_ViewAll" - else you won't see any jobs.

71

RunningJobs_View



It gives you the ability to see your own running jobs. With this, you'll also be able to see how many jobs are failed/waiting/running - just now which jobs it is and who's jobs it is. Only gives Read access.
72

RunningJobs_ViewAll



Gives you Read access to all running jobs. Meaning that you cannot e.g. restart them if you've failed. Doesn't require "RunningJobs_View" in order to work.
73Saved_Searches_CRUD

Enables one to CRUD one's own saved searches. One can also share them without having the "share role" enabled
74Upload_Only

If this is enabled, accessing the DC will put you into a "write-only" mode - e.g. for photographers, who should not have read access but write access. Requires "write access" to the Uploads folder in order to work.
75Uploader
LSUnused.
76Uploader_ReplaceWithArchive
LSUnused.
77Uploader_ReplaceWithoutArchive

It enables a user to replace assets without archiving the old version. Cannot be accessed via the UI
78

Uploader_ShowFolderSelector



Only implemented in DFS. Is used to give users access to upload to the catalog area while using the embedded upload component

79Viewer_Catalogs
LSDoes nothing beyond what Editor_Catalogs already does. Deprecated.
80VP3_Portal_Admin_StartScreen
SFNot implemented - to be deleted
81VP3_Portal_Admin_VideoSlides
SFNot implemented - to be deleted
82WorkStages_Edit_Others

Enables you to change statuses on assets that are assigned to other users than yours.
83WorkStages_View

Enables you to get the "Asset Status --> My tasks"
84WorkStages_View_Others

Enables you to get the "Asset Status --> All tasks". It requires that "WorkStages_View" is also set to work.
85Download_Approval_Bypass

Enables the user to download an asset, bypassing the download approval process in MM5.
86Download_Approval_Admin

Enables the user to edit download request approval configuration within MM5.
87Copyright_Notification_Bypass

Enables the user to download an asset, bypassing the copyright notification in MM5.
88Business_Workflow_CRUD

Enables one to create, read, update, delete business workflows (Aka. the BW editor) - requires Business_Workflow_View to function
89Business_Workflow_Instance_CRUD
SFObsolete - to be deleted
90Business_Workflow_View

Enables the user to view the business workflows in the system - however, not access to them, for this you need Business_Workflow_CRUD
91Business_Workflow_Instance_View_Others

Enables one to view the business workflow instances of other users
92Asset_Can_Download_Any

Enables the user to download any asset.
93Youtube_Admin

Enables the user to configure the YouTube integration from MM5.
99Business_Workflow_Instance_View

Enables the user to see it's own business workflow instances (aka. tasks)
100Business_Workflow_Instance_Transition

Enables the user to create or transition a business workflow instance overall. Transitions also require an "transition executor" constraint to allow for transitioning. There are 3 "transition executor" constrains. They are the constraints that start with "Only" in their names.
101Business_Workflow_Instance_Assign

Enables the user to assign a business workflow instance or stage to another user. Unused in MM5
102Business_Workflow_Instance_Delete

Enables the user to delete any business workflow instance
103

Business_Workflow_General_Transition_Executor



Enables users to bypass the "transition executor" constraints on business workflow transitions. There are 3 "transition executor" constrains. They are the constraints that start with "Only" in their names.
104Office_Can_Upload_New
Enables the user to save new Office documents with the Office Connector. 
105Office_Can_Replace
Enables the user to replace an existing Office document with the Office Connector.

Note: If both Uploader_ReplaceWithArchive and Uploader_ReplaceWithoutArchive are enabled the user will be asked what he wants to do with the old asset: archive it or delete it.

Features

The other way around - what roles and rights need to be added to enable a feature

MediaPortal_User is needed to access MM - so for all MM features below, it's given that MediaPortal_User is already enabled.

In a lot of instances, you also need read access to assets. I only scarcely add this as a right sometimes. Usually, it's self-evident that one should have read access to an asset to add it to a collection.

The Upload folder (46) is the default folder for uploading. This can be changed - and if changed, use this other folder instead.

For Keywords - Keywords (10192) is default. This can of course also be changed - where you should use this new metadata field instead.

Green = OK

Red = Might not be OK

Features in MMRolesRightsConfigManager
Upload assets via MM + see "Your uploads"MediaPortal_Upload Write access to "Upload" folder (Usually granted through the "Trusted" group)


Enable users to change their profile information

Enable users to see and edit their account information = True
Upload/change profile image via MMMediaPortal_Upload 

Enable profile images = True

Enable users to see and edit their account information = True

Restore old asset version via MMAsset_Can_ReplaceWrite access to "Upload" folder (Usually granted through the "Trusted" group) (Having write access to Content does nothing)
Replace asset + See "Asset History" (Not audit trail)Asset_Can_ReplaceWrite access to the asset
See asset statuses + Enable the "My tasks" viewWorkStages_ViewRead access to the asset
Enable the "All tasks" view

WorkStages_View

WorkStages_View_Others

Read access to the asset
Change/set assets' statuses (on assets not already assigned to other users - Meaning only assets where you or none is assigned)

MediaPortal_Member_Viewer

WorkStages_View

Write access to the asset

Write rights to the metadata fields in "Metadata > Asset > Shared > Tasks" (usually granted via trusted)


Change/set assets' statuses (regardless of who they're assigned to)

MediaPortal_Member_Viewer

WorkStages_View

WorkStages_Edit_Others

Write access to the asset

Write rights to the metadata fields in "Metadata > Asset > Shared > Tasks" (usually granted via trusted)


PrintingAsset_Can_DownloadThe asset is "public" (no padlock)
Download predefined qualitiesAsset_Can_Download

The asset is "public" (no padlock)

Should be added to a group with download qualities: "Guest", "Light Users", "Content Creators", "Administrators", or "Super Administrators"


Download custom qualities

Asset_Can_Download

Asset_Can_Download_Custom_Quality

The asset is "public" (no padlock)

Custom quality color spaces = must have content

Custom quality image types = must have content

Enable custom quality download = true

Enable sharing (URL, ZIP, Social)MediaPortal_SharingThe asset is "public" (no padlock)
Enable embed as a sharing option for videos

MediaPortal_Video_Embed

MediaPortal_Sharing


Choose available embed video sizes = must have content

Choose available embed video qualities = must have content

Embed player user = must have content (usually "Guest")

Enable sharing assets to/via collections (Create new, Add to existing)

MediaPortal_Sharing

MediaPortal_Collection

The asset is "public" (no padlock)
Add asset to own collectionMediaPortal_CollectionThe asset is "public" (no padlock)
Enable ability to CRUD own collectionsMediaPortal_Collection

Enable ability to CRUD own collections + CRUD collections shared to oneself/OthersMediaPortal_Collection
Give new recipients of non-social collections (e.g. not Facebook collections) access to manipulate collections = true
Enable non-preexisting users to read collections on an SSO siteMediaPortal_Collection
Allow shared collection users to bypass login required screen = true
Enable user to use AI Tagging + your site has external accessAi_Add

Write access to the asset (only images)

Enable AI tagging functionality for metadata field = Keywords(10192) (Keywords must be autotranslate = true)
If you want AI tagging but don't have external accessAi_Add

Write access to the asset (only images)

Enable AI tagging functionality for metadata field = Keywords(10192) (Keywords must be autotranslate = true)

Use local analysis for AI services = true

Enable CRUD of own saved searchesSaved_Searches_CRUD

Enable crop/trim (share it via email)

Asset_Can_Crop



Enable crop/trim + Replace original asset with crop/trim + Restore to an older version of an asset

Asset_Can_Crop

Asset_Can_Replace

Write access to the asset

Write access to the Uploads folder OR the Content folder (The option to restore requires "write access" to the Uploads folder)


Enable crop/trim + Make new child asset with crop/trim

Asset_Can_Crop

Asset_Can_Revise

Write access to the asset

Write access to the Uploads folder OR the Content folder


Have filter open every time you access the MM

Automatically expand filter pane in asset list = true
Make all filters be expanded every time you access MM

Automatically expand filter pane in asset list = true

Automatically expand individual filters in asset list = true

Make asset ID shown

Show asset ID in asset list = true
Enable password reset

Enable the option to reset one's password = true

Enable self sign-up

where users can choose their own password



Enable self sign up = true

Template user for self sign up users = A user with all the rights, roles, and groups your users should have (User must be enabled)

Allow users to chose a password on signup = true

Auto-created user folder ID = the ID of the folder where you want your users to go.

Enable email verification for self-sign up (when self sign-up already is enabled)

where users can choose their own password



Enable self sign up = true

Template user for self sign up users = A user with all the rights, roles, and groups your users should have (User must be disabled)

Allow users to chose a password on signup = true

Verification when a user is created using self sign up = Email verification

Enable admin verification for self-sign up (when self sign-up already is enabled)

where users can choose their own password



Enable self sign up = true

Template user for self sign up users = A user with all the rights, roles, and groups your users should have (User must be disabled)

Allow users to chose a password on signup = true

Verification when a user is created using self sign up = Admin verification

Administrative verification email = the admin's email

Enable that refreshing MM will log one out

Enable persistent login = false
Enable multi-download of assets

Asset_Can_Download

Can_Live_Export_Asset_Only

Should be added to a group with download qualities: "Guest", "Light Users", "Content Creators", "Administrators", or "Super Administrators"
Enable multi-download of metadata

Asset_Can_Download

Can_Live_Export_Metadata_Only

Should be added to a group with download qualities: "Guest", "Light Users", "Content Creators", "Administrators", or "Super Administrators"
Enable multi-download of assets and metadata

Asset_Can_Download

Can_Live_Export_Assets_And_Metadata

Should be added to a group with download qualities: "Guest", "Light Users", "Content Creators", "Administrators", or "Super Administrators"
Enable commentingComment_View

Enable commenting + tagging other users

Comment_View

MediaPortal_Member_Viewer



Access the task list

Business_Workflow_Instance_View



Edit business workflows

Business_Workflow_CRUD

Business_Workflow_View



Request a standard quality download

Asset_Can_Download

Business_Workflow_Instance_Transition

Download approval must be set up

The asset is "public" (no padlock)

Have enabled standard download


Request a custom quality download

Asset_Can_Download_Custom_Quality

Business_Workflow_Instance_Transition

Download approval must be set up

The asset is "public" (no padlock)

Have enabled custom download


Circumvent the download approval processDownload_Approval_Bypass

Download approval must be set up

Have enabled either standard or custom download


Approve or deny download requests

Business_Workflow_Instance_View

Business_Workflow_Instance_Transition

Download_Approval_Admin

You must be auto-assigned via the accompanying business workflow as per the documentation
Enable copyright notification
Follow the documentation: In short, you need to set it up via the config manager settings + metadata settings
Circumvent the copyright notificationCopyright_Notification_BypassHave copyright notifications enabled
Features in DCRolesRightsConfigManager
Upload only (e.g. for photographers)Upload_OnlyWrite access to the Uploads folder
SuperAdministrator rightsEditor_SystemTools_AllwaysAllowItemSecurityEdit

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