The assets can be organized in collections. The collection menu is located by default on the top bar. It is also possible to display the collections in the center of the home screen (in place of folder menu) by clicking on "All collections" under the Collections menu:
The user can create a new collection by clicking on "New collection" from the drop-down list under the Collections menu or on "Create new collection" in the centered view.
Collections are individual. This means that every collection created by a specific user will only be visible to this user, unless he/she decides to share it with another user.
Collections shared with other users are marked with the following symbol:
When you share collections the resulting link the recipient receives will have an access key attached to it. This key is what grants this user access to the collection, meaning that the recipient will not have to log in.
On systems where the login method is set to "login required", one has to set the config manager setting "Allow shared collection users to bypass login required screen:" to true, in order for the recipient to access the collection without having to log in.
When you add, remove, or update assets in a collection you have shared, the recipient will be able to see these changes if they access the collection again. The recipient will not be notified of changes to the collection.
If you choose to share a collection to e.g. social media, this collection will function exactly the same as sharing to a single person.
If you access a collection shared to e.g. social media - you sometimes will have to be logged out of your own user in order to see what external users see. This usually means that you may be able to access assets in a collection that external users cannot ses. This, however, only happens if one has explicitly removed the access rights for external users to an asset which happens to be in the collection.
It is possible to change the sorting order of the collections' list. The collections can be sorted either by name or by the order in which they were created. It can be done:
- from the drop-down list under the Collections menu - by selecting an option from the list that opens upon hovering over Order:
- in the main window view - by using the button in the upper right corner:
There are three methods of adding assets to the collection:
- by dragging and dropping them into the collection,
- by dragging the dropping the multiselect menu into the collection,
- by sharing them "To collection".
The following actions related to collections are available:
- sharing,
- renaming,
- downloading,
- deleting an entire collection,
- removing a single asset from a collection.
Creating a new collection out of selected assets
It is also possible to quickly create a new collection from the selected assets. There are three methods of achieving it:
- After selecting the assets, the user needs to drag and drop them onto New collection option under the Collections menu;
- After selecting the assets, the user needs to click on Share in the multiselect menu on the top bar, and then select New collection;
- While the collections are displayed in the center of the screen, after selecting the assets, the user needs to drag and drop the selection onto the Create new collection button.
All these methods are presented in the video below: