2.21.1 Automated Workflows

With this feature, the user can build custom automation flows that automates repetitive work.

Automated workflows consist of the following elements:

1. Triggers
   A trigger defines the start of the workflow and there can be more than one trigger, i.e. possibly multiple entry points to the workflow. A trigger can be one of the many events in the solution, such as an asset being uploaded, metadata being changed or on a timer interval.

2. Filters
   Filters are used to narrow down possibilities and ensure the action is taken only for the desired case and multiple filters can be applied. A possible filter could be for example validating that a certain value is selected in a combo, or validating the user provided value against a RegEx, or even validating the date against a predefined date.

3. Actions
   Actions are automated work steps that the system can perform and there can be more than one action in the workflow. Actions that can be taken range from publishing or unpublishing assets to setting access rights and executing searches.

Automation workflows are set up by administrative user with he high level of clearance (usually a consultant at Digizuite).

More information can be found can be accessed in the DAM Center User Guide: section Digizuite™ DAM Center 5 → DC 5.3.0 → DC 5.3.0 4 Configuration → DC 5.3.0 4.10 Automation Workflows (DC 5.3.0 4.10 Automation Workflows ).

2.21.2 Business Workflows

Unlike Automation Workflows, the purpse of Business Workflows is to support different use cases of collaboration between users, and therefore they involve actions taken by the users to advance the workflow. A business process underlaying a workflow is presented in a graphic form.

This is an example of a Business Workflow:

All the options related to workflows (both automationa and business) can be accessed from Workflow managament menu in the top panel.

The Workflow management menu has the following sections:

• Workflow overview: it shows the list of all created workflows, filtered by the type of workflow

• Workflows: the space for viewing, creating and editing automation workflows

• Logs: the overview of events (information and errors) related to active workflows

• Job Status: the overview of jobs related to active workflows, with the possibility of filtering by such criteria as asset, status or user

• Tasks: the overview of tasks assigned to the user.

Creating business workflows

Use cases

The following Business Workflows are currently supported in the system:

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