Portals administration section comprises of variety of portal-related settings.
In order to access the portal config manager, navigate to ‘Adminstration’ → ‘Portals’.
Mail templates, HTML templates and crop presets can be configured globally, for all the portals at once, if that is the user’s wish (1).
Otherwise, the user needs to select the version of the portal the configuration should be done for by selecting the correct option from the list on the left side of the page. It is also possible to directly configure the portal the settings are accessed from by clicking on the ‘Select current’ button in the center of the page.
The user has now several configuration options, divided into tabs: configuration, labels, crop presets, mail templates and HTML templates. In order to quickly find a specific setting, the user can use the search box in the upper right corner of the page.
Configuration
AI
Configuration field | Description | Options |
|---|---|---|
Enable AI description for metadata field | Enabling this will make a button appear beneath your chosen metadata fields. | Select metadata field from the tree |
Enable AI facial recognition for metadata field | Enabling this will make a button appear beneath your chosen metadata fields. | Select metadata field from the tree |
Enable AI tagging functionality for metadata field | Enabling this will make a button appear beneath your chosen metadata fields. | Select metadata field from the tree |
Enable AI transcript for metadata field | Enabling this will make a button appear beneath your chosen metadata fields. | Select metadata field from the tree |
Enable explicit AI content detection for metadata field | Enabling this will make a button appear beneath your chosen metadata fields. | Select metadata field from the tree |
Enable landmark AI detection for metadata field | Enabling this will make a button appear beneath your chosen metadata fields. | Select metadata field from the tree |
Enable slow AI (Enable if your site is not public) | For usage in AI services. Check this option, if the assets are not accessible for the outside world. | Checkmark (enable/disable) |
Copyright notification
Configuration field | Description | Options |
|---|---|---|
Custom disclaimer metadata field | Select a metadata field containing the custom copyright notification disclaimer for the asset. | Select metadata field from the tree |
Enable copyright notification | Enabling this, a copyright notification will appear when downloading an asset. | Checkmark (enable/disable) |
Predefined disclaimer metadata field | Select a metadata field containing the predefined copyright notification disclaimer for the asset. | Select metadata field from the tree |
Creative Cloud Connector
Configuration field | Description | Options |
|---|---|---|
CCC - Asset linktype relation | The metafield to store links to contained assets for Adobe Creative Cloud files. | Select metadata field from the tree |
Image export quality | Quality of exported images | Select from a dropdown list |
Image insert quality | Quality of inserted images | Select from a dropdown list |
Video export quality | Quality of exported videos | Select from a dropdown list |
Video insert quality | Quality of inserted videos | Select from a dropdown list |
Custom quality download
Configuration field | Description | Options |
|---|---|---|
Custom quality color spaces | Used when downloading images in a custom quality. At least one must be set for it to work. Is also visible when cropping. | Select from a dropdown list |
Custom quality images types | Used when downloading images in a custom quality. At least one must be set for it to work. Is also visible when cropping. | Select from a dropdown list |
Default
Configuration field | Description | Options |
|---|---|---|
Asset info meta fields | The metafields to show in the asset info panel. | Select metadata field from the tree |
Asset relation metadata fields | Item reference metadata fields that should be shown on the ‘related assets’ tab. | Select metadata field from the tree |
Automatically expand individual filters in asset list | If checked, the individual filters in the asset list in Media Manager will be expanded automatically when the pane is opened. | Checkmark (enable/disable) |
Automatically expand metadata groups in editor | These metadata groups will be automatically expanded in the metadata editor. | Select from a dropdown list |
Available paging sizes | Options for the number of assets per page. | Add or remove numeric options |
Choose available embed video sizes | The video sizes available when creating an embed video link. | Select from a dropdown list |
Default asset sort mode | The way your content is sorted by default. You must only choose on option here that is already added as a sorting option for MM. | Select from a dropdown list |
Default asset view mode | This decides the asset overview’s default view mode. Boxes is the default option. List is simply a list. | Select from a dropdown list |
Enable check in/out | If checked, the check in/out feature will be enabled. | Checkmark (enable/disable) |
Enable duplicate asset check | By enabling this, the system will check for duplicate assets during asset upload. | Checkmark (enable/disable) |
Enable external collection sharing | Enables sharing collections with external users. Specifically, it enables the ‘link’ and ‘email’ share types. | Checkmark (enable/disable) |
Facebook App ID | The App ID for the Facebook Developers App created for this site | Fill in the text field |
Favicon asset | The asset that will be used as the Favicon (logo on browser tab). | Select an asset ID |
Lock aspect ratio by default | If enabled, cropping will have lock aspect ratio be enabled by default. | Checkmark (enable/disable) |
Root channel folder of MM’s content | This must always point to ‘Channels → Digizuite Media Manager → Content’, unless you’ve been told otherwise by Digizuite. | Select from a dropdown list |
Secondary logo | This logo will appear on the login screen. | Select an asset ID |
Show IsPublic on asset card | If checked, the IsPublic metafield value will be visible in asset list. | Checkmark (enable/disable) |
Show asset ID in asset list | If checked, the asset ID will be visible in asset list. | Checkmark (enable/disable) |
Show crops on asset card | If checked, the asset card will indicate when it has crops and allow you to access them quickly. | Checkmark (enable/disable) |
Show page footer | If enabled, a footer will be shown at the bottom of the asset list page. The content is customizable in ‘General settings → Page footer’ | Checkmark (enable/disable) |
Sorting types | The chosen sorting types will be available while looking at the asset list. | Select from a dropdown list |
The logo shown in the top left corner | Usually, you set this to be your company’s logo. | Select an asset ID |
The navigation menu’s metadata field | The tree field you choose here will be the one visible in your left side pane in your MM. | Select metadata field from the tree |
Title | This text will appear in the browser tab of your page. | Fill in the text field |
Unique channel ID | Your MM’s unique ID. Especially used for making workflows for MM. Often referred to as ‘Computer name’. | Fill in the text field |
Download
Configuration field | Description | Options |
|---|---|---|
Allow custom quality download | Enabling this will give the custom quality download option on images when downloading. | Checkmark (enable/disable) |
Download request
Configuration field | Description | Options |
|---|---|---|
Approved download request stage names | The stage names that should be considered as approved for downloading requests | Fill in the text field(s) |
Content owner metafield | If download approval is enabled and this metafield is set, then the users selected in the field will be able to skip download approval for the asset. | Select metadata field from the tree |
Denied download request stage names | The stage names that should be considered as denied for download requests. | Fill in the text field(s) |
Download approval business workflow UID | The UID of the business workflow that should be used for download approval. | Select from a dropdown list |
Download approval formats | Formats that should either require download approval or bypass it, depending on the mode. | Select from a dropdown list |
Download approval formats mode | Should the specified formats be available for download without approval or be the only ones that require approval? | Select from a dropdown list |
Download request metafield | If download approval is enabled and this metafield is set, then download approval can be toggled conditionally by asset. | Select metadata field from the tree |
Download request metafield mode | Should the download request metafield be used to include or exclude assets from download approval? | Select from a dropdown list |
Enable approval of download requests (DO NOT edit manually) | If download approval should be enabled. You should edit this from the dedicated settings page. | It should not be edited |
Intro screen
Configuration field | Description | Options |
|---|---|---|
Choose intro screen mode | ‘None’ will result in no intro screen, meaning that the image or video you’ve chosen will not appear. Splashscreen and disclaimer will make the intro screen appear. | Select from a dropdown list |
Intro screen background | The background asset used for the intro screen. | Select an asset ID |
Intro screen’s text field’s content | This text will appear in the middle of the intro screen’s text field (only if splashcreen or disclaimer is chosen). | Fill in the text field |
Intro screen’s text field’s title | This text will appear in the top of the intro screen’s text field (only if splashscreen or disclaimer is chosen). | Fill in the text field |
Office Connector
Configuration field | Description | Options |
|---|---|---|
Disable Office Connector uploads | If this is enabled, no users will be able to upload anything from the Office Connector. | Checkmark (enable/disable) |
Security
Configuration field | Description | Options |
|---|---|---|
Administrative verification emails | The email of the administrator who should approve self sign up users (will only be taken into effect when ‘Admin’ is chosen in the field ‘Verification when a user is created using self sign up’). | Add and fill in the text field(s) |
Allow users to choose password on signup | If users should be allowed to select a custom password when using self-signup. | Checkmark (enable/disable) |
Auto created user folder ID | The user folder ID, which automatically created users are placed in. Defaults to the root Users folder (0). | Add folder ID |
Automatically renew accesskey after expiration | If the user login should automatically be refreshed, if their session expires while the user is active. | Checkmark (enable/disable) |
Enable persistent login | If the user’s login credentials should be stored automatically, log them in the next time they open Media Manager. | Checkmark (enable/disable) |
Enable self sign up | If this is winged off, then guest users can create their own users. If ‘Admin verification’ is enabled, an admin will have to approve them before they can be used. | Checkmark (enable/disable) |
Enable the option to reset one’s password | Enable users to reset their passwords, if they are unable to log in. | Checkmark (enable/disable) |
Enable users to see and edit their account information | If this is enabled, users will be able to see and edit their profile information. | Checkmark (enable/disable) |
Login possibilities | Choose the way you want your MM to be accessed. | Select from a dropdown list |
Member self-signup workflow UID | The workflow to use for self-signup. | Select from a dropdown list |
Verification when a user is created using self sign up | ‘Email’ will send out a confirmation message to the new user which the user can use to activate itself. ‘Admin’ will send an email to the email defined in the field below. Both require the self sign-up template user to be ‘disabled’, else the user is automatically enabled without acceptance. | Select from a dropdown list |
Labels
This section allows the administrative user to change the labels from default options to custom labels.
Firstly, the user needs to select the language of the labels, if there is more than 1 language configured for the portal.
Secondly, the user can change any label by editing the correct field in the column ‘Text’.
Thirdly, the user needs to click ‘Save’ in the upper right corner to keep the changes.
In order to quickly find a specific label, the user can utilize the search box in the upper right corner of the page.
Crop presets
This section allows the administrative user to manage crop presets available for the cropping tool.
For more information, please refer to MM 6.0 Cropping presets configuration.
Mail templates
This section allows the administrative user to manage mail templates. For more information, please refer to DC 5.8 Mail Templates.
To access instructions on how to create mail templates, click on ‘Show documentation’ button and further information will be displayed on the right side of the page.
HTML templates
This section allows the administrative user to manage HTML templates.
To access instructions on how to create HTML templates, click on ‘Show documentation’ button and further information will be displayed on the right side of the page.
Page footer
Add page footer content via the rich-text editor shown above. Populate the content field for each language by choosing the language selector.
To display the footer on the assets overview page, enable the setting ‘Show page footer’ in the Portal Config Manager > Configuration > Default section
Introscreen
The user can access the following settings in relation to the intro screen:
changing the background image, either using one of the assets already uploaded to the Media Manager or a new file from desktop
changing language
editing title and description in the selected language.
Theming
In this section, the user can decide the global color scheme for the Media Manager. The following can configure the following:
theme color
the color of the text on the buttons
top bar background color
top bar text color
If the Brand Portal feature is enabled, this setting can be found in the ‘Brand portals’ tab instead
Logo
In this section, the administrative user can configure separately the logo appearing in the header and on the login screen. The image for the logo can be either selected from the assets already uploaded to the Media Manager or uploaded from desktop.
If the Brand Portal feature is enabled, this setting can be found in the ‘Brand portals’ tab instead
Collections
This section contains additional configuration related to collections. In here, the administrative user can change which metadata fields are included with the shared asset by default. The default metadata field can then be modified by the user with each sharing operation.
Asset search
This section contains additional configuration related to asset search.
Firstly, the administrative user can select which filters are visible by default to users logging in for the first time or after they reset the filter configuration.
Default filters configuration determines what guest users can see (if guest users are enabled), For guest users, item security is still respected. Hence, guests of the system will only be able to see the fields which they have access to.
Secondly, it is possible to define the criteria for the freetext search.
Asset info
In this section, the administrative user can define which metadata fields are shown in the ‘Asset info’ box.
Asset list
In this section, the administrative user can define which columns are displayed by default in list view of the asset list.
Asset card
In this section, the administrative user can design which information should be included on an asset card available to all the users in Media Manager and the connectors. Some options can be configured separately for Media Manager and the connectors, and other options are shared for both locations.
Download approval
This section is related to a specific workflow concerning download approval. If such a workflow has been previously set up by the administrative user, in this section the user can enable and disable the functionality of download request, select the correct workflow that should control it as well as configure a variety of options related to it.