General information
Roles can be added to users in three ways:
- Directly on the user (Role→User)
- Inherited via a group which the user is a part of (Role→Group→User)
- Inherited via a group that has the role inherited from another group (Role→Group→Group→User) (Technically, you can have unlimited groups in groups - but the groups must never create a circular reference)
Users can simultaneously have roles added directly and roles inherited via groups - having the same role added twice (or multiple times) doesn't have an impact. Removing e.g. a group with a duplicate role - will still leave your user with the role.
Roles and groups that have been inherited, will be greyed out. (You also inherit download qualities, but our current implementation does not make them show up. In a perfect world, the inherited download qualities would show up as greyed out)
If you have duplicate roles then the role will have a (+) appended
| CRUD | |
|---|---|
| Create | Make new things |
| Read | Retrieve existing things |
| Update | Change existing things |
| Delete | Delete existing things |
List of roles
This list is descriptive, meaning that it's not prescriptive.
Essentially, this means that this list describes what it currently does - not what it's supposed to do. As time goes on, these two things should align 100%.
| # | Roles | DC | MM | CCC | OC | Marked for deletion by: | Description |
|---|---|---|---|---|---|---|---|
| 1 | Administrator | ✓ | ✗ | Used internally to access different internal apis, like loading workflows in a format that can actually be initialized. Should be given to the System user. | |||
| 2 | Ai_Add | ✗ | ✓ | Enables you to use AI tagging on images. Requires additional setup if you don't want to use Digizuite's Azure account for it. Requires an EditMultiComboVlaue to be defined in MM's config manager. | |||
| 3 | Ai_Translate | ✗ | ✓ | If you have AI tagging enabled, this role allows you to translate values into other languages automatically. | |||
| 4 | Asset_Can_Crop | ✗ | ✓ | Is the gateway to use crop. On its own, it only supports sending out "crops" via email. This role can be combined with "Asset_Can_Revise" to make an asset have crops as children - and "Asset_Can_Replace" which enables the crop to supersede the asset being cropped- | |||
| 5 | Asset_Can_Delete_Permanently | ✓ | ✗ | Enables one to remove an asset + all its metadata from all places (storage, Azure storage, database) | |||
| 6 | Asset_Can_Download | ✗ | ✓ | Enables one to download an asset and print published assets (assets without a lock). You need to have download qualities added, to be able to download assets. These are assigned via groups. Groups with download qualities are: "Guest", "Light Users", "Content Creators", "Administrators", and "Super Administrators" | |||
| 7 | Asset_Can_Download_Any | ✗ | ✓ | Enables the user to download any asset. | |||
| 8 | Asset_Can_Download_Custom_Quality | ✗ | ✓ | Gives one the option to download an asset in either another colorspace (e.g. sRGB, greyscale) or another filetype (jpg, png) | |||
| 9 | Asset_Can_Replace | ✓ | ✓ | Enables assets to be replaced via the MM. It requires "write rights" to the asset to work. It also allows for assets to be replaced by crops + it enables restoring older versions of the asset via the "Asset history" (Effectively reverting a replace) | |||
| 10 | Asset_Can_Revise | ✗ | ✓ | Enables one to make crops into child assets | |||
| 11 | AuditTrail_View | ✗ | ✓ | Enables one to look at all assets' audit trail (basically metadata history). Please be aware that very few things are "audited" out of the box | |||
| 12 | Business_Workflow_CRUD | ✗ | ✓ | Enables one to create, read, update, delete workflows (Aka. the BW editor) - requires Business_Workflow_View to function | |||
| 13 | Business_Workflow_General_Transition_Executor | ✗ | ✓ | Enables users to bypass the "transition executor" constraints on workflow transitions. There are 3 "transition executor" constrains. They are the constraints that start with "Only" in their names. | |||
| 14 | Business_Workflow_Instance_Assign | ✗ | ✓ | Enables the user to assign a workflow instance or stage to another user. Unused in MM5 | |||
| 15 | Business_Workflow_Instance_Delete | ✗ | ✓ | Enables the user to delete any workflow instance | |||
| 16 | Business_Workflow_Instance_Transition | ✗ | ✓ | Enables the user to create or transition a workflow instance overall. Transitions also require an "transition executor" constraint to allow for transitioning. There are 3 "transition executor" constrains. They are the constraints that start with "Only" in their names. | |||
| 17 | Business_Workflow_Instance_View | ✗ | ✓ | Enables the user to see it's own workflow instances (aka. tasks) | |||
| 18 | Business_Workflow_Instance_View_Others | ✗ | ✓ | Enables one to view the workflow instances of other users | |||
| 19 | Business_Workflow_View | ✗ | ✓ | Enables the user to view the workflows in the system - however, not access to them, for this you need Business_Workflow_CRUD | |||
| 20 | Can_Change_Styling_And_Theming | ✗ | ✓ | Gives one the ability to change the channel's logo and color (theming/styling) via the MM | |||
21 | Can_Configure_Members | ✗ | ✓ | Allows the user to configure MM to use a Member Approval business workflow. | |||
| 22 | Can_Edit_Automation_Workflow | ✗ | ✓ | Allows the user to see and edit automations | |||
| 23 | Can_Force_Job_Status_Change | ✓ | ✓ | Allows the user to cancel or delete jobs in both AW and DigiBatch. | |||
| 24 | Can_Live_Export_Asset_Only | ✗ | ✓ | Allows the user to create an export that contains only assets | |||
| 25 | Can_Live_Export_Assets_And_Metadata | ✗ | ✓ | Allows the user to create an export that contains both assets and metadata | |||
| 26 | Can_Live_Export_Metadata_Only | ✗ | ✓ | Allows the user to create an export that contains only metadata | |||
| 27 | Can_Open_Office_Document | ✗ | ✓ | Enables one to open Office documents in the Office Connector via the MM. Supports PowerPoints, Word, and Excel formats (incl. macros and templates) | |||
| 28 | Can_Rerun_Workflows | ✓ | ✓ | Allows the user to use the "ManualTrigger" AW trigger to start workflows based on simple input data. | |||
29 | Can_See_Grafana_Shortcut | ✗ | ✓ | Allows the user to see the shortcut to Grafana in the MM ui. The login to grafana is separate from their Digizuite login, and has nothing to do with this role. | |||
| 30 | Can_View_Automation_Workflow_Status | ✗ | ✓ | Allows the user to view the status of running automations | |||
| 31 | Can_View_Logs | ✗ | ✓ | Allows the user to view some logs directly in the MM UI | |||
| 32 | CanImpersonate | ✓ | ✗ | Allows the user to generate access keys for other users. Should only be given to the "System" user, unless you have very good reason for anything else. | |||
| 33 | Comments_Admin_Delete | ✓ | ✓ | Enables one to Delete other peoples' comments - e.g. to remove spam | |||
| 34 | Comments_Admin_Update | ✓ | ✓ | Enables one to Update other people's comments | |||
| 35 | Comments_CRUD | ✓ | ✓ | Enables one to Create (own), Update (own), Delete (own) comments (for tasks and images) and Create (own), Update (own), Delete (own), annotations on images. It requires Comment_View to function. | |||
| 36 | Comments_View | ✓ | ✓ | Enables one to Read (all) comments (assets and tasks) and Read (all) annotations Gives you the option to access comments directly from the asset overview | |||
| 37 | Copyright_Notification_Bypass | ✗ | ✓ | Enables the user to download an asset, bypassing the copyright notification in MM5. | |||
| 38 | Download_Approval_Admin | ✗ | ✓ | Enables the user to edit download request approval configuration within MM5. | |||
| 39 | Download_Approval_Bypass | ✗ | ✓ | Enables the user to download an asset, bypassing the download approval process in MM5. | |||
| 40 | Editor_Catalogs | ✓ | ✗ | Enables "Catalog" in the left side menu | |||
| 41 | Editor_Portal | ✓ | ✗ | Enables "Channels" in the left side menu | |||
| 42 | Editor_Portal_Admin | ✓ | ✗ | LS | Does nothing beyond what "Editor_Portal" already does. Deprecated. | ||
| 43 | Editor_SystemTools_AlwaysAllowItemSecurityEdit | ✓ | ✓ | Gives you read access to everything you've added - e.g. makes all Catalog and Channel folders appear if you've added "Editor_Catalogs" and "Editor_Portal". It only gives read access to assets in the DC - I.e. it does not give you read access to assets in the MM (even though it appears that you have read access to them when you look at the channels in DC). With this, you can give yourself (and others) write access to folders you don't have write access to. It also adds "System Tools" to the left side menu - but it is blank - meaning that there are not any system tools in it. It opens up for access to content in Media Manager. Here this role gives you high-level access. It gives you access to all collections for all users in the system | |||
| 44 | Editor_SystemTools_Config | ✓ | ✗ | Enables System Tools → ConfigManager | |||
| 45 | Editor_SystemTools_Dam | ✓ | ✗ | Enables one to select all catalog and channel folders in System tools → Workflow → AssetSyncFolder → "Sync rootfolder"/"Destination folder". Without this role, one can only select folders that you have read-access to. | |||
| 46 | Editor_SystemTools_Destinations | ✓ | ✗ | Enables System Tools → Destinations | |||
| 47 | Editor_SystemTools_DigizuiteConfig | ✓ | ✗ | Enables System Tools → Digizuite™ configuration AND Enables System Tools → Asset type configuration | |||
| 48 | Editor_SystemTools_License | ✓ | ✗ | Enables System Tools → License | |||
| 49 | Editor_SystemTools_MediaFormat | ✓ | ✗ | Enables System Tools → Formats | |||
| 50 | Editor_SystemTools_MediaFormatType | ✓ | ✗ | Enables System Tools → Format types | |||
| 51 | Editor_SystemTools_Metadata | ✓ | ✗ | Enables System Tools → Metadata | |||
| 52 | Editor_SystemTools_MetaDataLanguage | ✓ | ✗ | Enables System Tools → Language | |||
| 53 | Editor_SystemTools_PlayerTemplate | ✓ | ✗ | LS | Deprecated with the deprecation of player templates. There is a cleanup task already for player template. | ||
| 54 | Editor_SystemTools_Profiles | ✓ | ✗ | Enables System Tools → Profiles | |||
| 55 | Editor_SystemTools_Status | ✓ | ✗ | Enables System Tools → Status | |||
| 56 | Editor_SystemTools_Stopwords | ✓ | ✗ | Enables System Tools → Search stop words | |||
| 57 | Editor_SystemTools_TranscodeSetting | ✓ | ✗ | Enables System Tools → Transcode settings | |||
| 58 | Editor_SystemTools_UserManager_Groups | ✓ | ✗ | Enables System Tools → Users and groups → Groups | |||
| 59 | Editor_SystemTools_UserManager_Users | ✓ | ✗ | Enables System Tools → Users and groups → Users | |||
| 60 | Editor_SystemTools_Workflow | ✗ | ✗ | Obsolete - To be deleted | |||
61 | EditSso | ✓ | ✓ | Allows the user to change the systems SSO settings. Should probably only be given to a select set of super administrators | |||
| 62 | FileRepository_Delete | ✗ | ✗ | Enables the user to delete files from the file repository. Currently a pure API function for the time being, as there is no UI that uses this. | |||
| 63 | FileRepository_Read | ✗ | ✓ | Enables the user to read file from the file repository | |||
| 64 | FileRepository_Read_Secret | ✗ | ✓ | Enables the user to read secret files from the file repository. | |||
| 65 | FileRepository_Upload | ✗ | ✓ | Enables the user to upload files to the file repository. | |||
| 66 | GDPR_Admin | ✗ | ✗ | It gives you the right to Read and Delete other users' data. There is no UI for this. | |||
| 67 | Integration_Endpoints_CRUD | ✗ | ✓ | Gives one the ability to Create, Read, Update, Delete integration endpoints | |||
| 68 | Integration_Endpoints_View | ✗ | ✓ | Gives one the ability to Read existing integration endpoints | |||
| 5.5.1/2 only | ItemCheckInOut_CRUD | ✗ | ✗ | ✓ | ✗ | Enables the user to check out and check in assets, to block others from making changes to assets you're editing. | |
| 69 | ItemControlAdmin | ✓ | ✗ | LS | Unused. | ||
| 70 | MailTemplates_CRUD | ✗ | ✓ | Enables the user to manage mail templates from MM5. | |||
| 71 | MediaPortal_Admin_Log | ✗ | ✓ | SF | Not implemented - to be deleted | ||
| 72 | MediaPortal_Admin_StartScreen | ✗ | ✓ | Enables one to change the start screen from the MM | |||
| 73 | MediaPortal_Admin_Trash | ✗ | ✓ | SF | Not implemented - to be deleted | ||
| 74 | MediaPortal_Admin_Users | ✗ | ✓ | SF | Not implemented - to be deleted | ||
| 75 | MediaPortal_Asset_Replacer | ✗ | ✓ | SF | Not implemented - to be deleted - Use "Asset_Can_Replace" instead | ||
| 76 | MediaPortal_Asset_Unpublisher | ✗ | ✓ | SF | Not implemented - to be deleted | ||
| 77 | MediaPortal_Can_Preview_Office | ✗ | ✓ | Enables one to use Online Office to preview Office documents. This requires the site to be accessible from the outside (i.e. only works on sites where VPN isn't needed to access the site). It can be accessed by previewing, the same way you would an image. | |||
| 78 | MediaPortal_Collection | ✗ | ✓ | Enables users to Create, Update (their own), and Delete (their own) collections. All users can Read collections - though they have to be accessed via mail | |||
| 79 | MediaPortal_Custom_Quality | ✗ | ✓ | SF | Not implemented - to be deleted - Use "Asset_Can_Download_Custom_Quality" instead | ||
| 80 | MediaPortal_Downloader | ✗ | ✓ | SF | Not implemented - to be deleted - Use "Asset_Can_Download" instead | ||
| 81 | MediaPortal_Edit_Account | ✗ | ✓ | SF | Not implemented - to be deleted | ||
| 82 | MediaPortal_See_Asset_Info_Default | ✗ | ✓ | SF | Not implemented - to be deleted | ||
| 83 | MediaPortal_See_Profile_Images | ✗ | ✓ | SF | Not implemented - to be deleted - Use config manager instead | ||
| 84 | MediaPortal_See_Uploader_Name | ✗ | ✓ | SF | Not implemented - to be deleted - Use config manager instead | ||
| 85 | MediaPortal_Share | ✗ | ✓ | Enables one to share via the MM UI. Enabling this gives you the ability to share assets via: URL, Zip (email), social media - and if collections are enabled one can also share assets via: New collection (create new), and Existing collection (add to existing). If collections are enabled, one can share them via: Zip (a package over mail), Social media, and Collection (give people rights to preview the collection from MM) If the following is enabled "Give new recipients of non-social collections (e.g. not Facebook collections) access to manipulate collections:" via config manager, the recipient will be able to CRUD the collection, else the recipient will only be able to Read the collection. Sharing over social media makes the shared asset publicly available. One needs to manually revoke the read rights on the asset level, to make it internal again. | |||
| 86 | MediaPortal_Uploader | ✗ | ✓ | Gives one the ability to upload via the MM (one still needs "write rights" to the Upload folder though - the "Trusted" role will give you this) + shows the "your uploads" | |||
| 87 | MediaPortal_User | ✗ | ✓ | Required to access to MM | |||
| 88 | MediaPortal_Video_Embed | ✗ | ✓ | Requires "MediaPortal_Share" + some settings in CondigManager to work (See the table in the bottom of this page - ctrl+f "embed") Adds embed as a sharing option. It only works with videos. | |||
| 89 | Member_Viewer | ✗ | ✓ | Allows the user to see other members of the portal (e.g. during the "asset status", "comment", and "sharing" processes, where it's needed to see internal users) | |||
| 90 | Office_Can_Replace | ✗ | ✗ | ✓ | Enables the user to replace an existing Office document with the Office Connector. | ||
| 91 | RunningJobs_AdminViewSubmitXML | ✓ | ✗ | Obsolete - To be deleted | |||
| 92 | RunningJobs_ChangePriority | ✗ | ✗ | Obsolete - To be deleted | |||
| 93 | RunningJobs_EditAll | ✓ | ✗ | Obsolete - To be deleted | |||
| 94 | RunningJobs_EditOwn | ✓ | ✗ | Obsolete - To be deleted | |||
| 95 | RunningJobs_View | ✓ | ✗ | Obsolete - To be deleted. It gives you the ability to see your own running jobs. With this, you'll also be able to see how many jobs are failed/waiting/running - just now which jobs it is and who's jobs it is. Only gives Read access. | |||
| 96 | RunningJobs_ViewAll | ✓ | ✗ | Obsolete - To be deleted. Gives you Read access to all running jobs. Meaning that you cannot e.g. restart them if you've failed. Doesn't require "RunningJobs_View" in order to work. | |||
| 97 | Saved_Searches_CRUD | ✗ | ✓ | Enables one to CRUD one's own saved searches. One can also share them without having the "share role" enabled | |||
| 98 | Upload_Only | ✓ | ✗ | If this is enabled, accessing the DC will put you into a "write-only" mode - e.g. for photographers, who should not have read access but write access. Requires "write access" to the Uploads folder in order to work. | |||
| 99 | Office_Can_Upload_New | ✗ | ✗ | ✓ | Enables the user to save new Office documents with the Office Connector. | ||
| 100 | Uploader | ✗ | ✗ | LS | Unused. | ||
| 101 | Uploader_ReplaceWithArchive | ✓ | ✗ | LS | Unused. | ||
| 102 | Uploader_ReplaceWithoutArchive | ✗ | ✗ | It enables a user to replace assets without archiving the old version. Cannot be accessed via the UI | |||
| 103 | Uploader_ShowFolderSelector | ✗ | ✗ | Only implemented in DFS. Is used to give users access to upload to the catalog area while using the embedded upload component | |||
| 104 | Viewer_Catalogs | ✓ | ✗ | LS | Does nothing beyond what Editor_Catalogs already does. Deprecated. | ||
| 105 | VP3_Portal_Admin_StartScreen | ✗ | ✗ | SF | Not implemented - to be deleted | ||
| 106 | VP3_Portal_Admin_VideoSlides | ✗ | ✗ | SF | Not implemented - to be deleted | ||
| 107 | WorkStages_Edit_Others | ✗ | ✓ | Enables you to change statuses on assets that are assigned to other users than yours. | |||
| 108 | WorkStages_View | ✗ | ✓ | Enables you to get the "Asset Status --> My tasks" | |||
| 109 | WorkStages_View_Others | ✗ | ✓ | Enables you to get the "Asset Status --> All tasks". It requires that "WorkStages_View" is also set to work. | |||
| 110 | Youtube_Admin | ✗ | ✓ | Enables the user to configure the YouTube integration from MM5. |
Note: If both Uploader_ReplaceWithArchive and Uploader_ReplaceWithoutArchive are enabled the user will be asked what he wants to do with the old asset: archive it or delete it.
Features
The other way around - what roles and rights need to be added to enable a feature
MediaPortal_User is needed to access MM - so for all MM features below, it's given that MediaPortal_User is already enabled.
In a lot of instances, you also need read access to assets. I only scarcely add this as a right sometimes. Usually, it's self-evident that one should have read access to an asset to add it to a collection.
The Upload folder (46) is the default folder for uploading. This can be changed - and if changed, use this other folder instead.
For Keywords - Keywords (10192) is default. This can of course also be changed - where you should use this new metadata field instead.
Green = OK
Yellow = Might not be OK
Features in MM | Roles | Rights | ConfigManager |
|---|---|---|---|
| Upload assets via MM + see "Your uploads" | MediaPortal_Upload | Write access to "Upload" folder (Usually granted through the "Trusted" group) | |
| Enable users to change their profile information | Enable users to see and edit their account information = True | ||
| Upload/change profile image via MM | MediaPortal_Upload | Enable profile images = True Enable users to see and edit their account information = True | |
| Restore old asset version via MM | Asset_Can_Replace | Write access to "Upload" folder (Usually granted through the "Trusted" group) (Having write access to Content does nothing) | |
| Replace asset + See "Asset History" (Not audit trail) | Asset_Can_Replace | Write access to the asset | |
| See asset statuses + Enable the "My tasks" view | WorkStages_View | Read access to the asset | |
| Enable the "All tasks" view | WorkStages_View WorkStages_View_Others | Read access to the asset | |
| Change/set assets' statuses (on assets not already assigned to other users - Meaning only assets where you or none is assigned) | Member_Viewer WorkStages_View | Write access to the asset Write rights to the metadata fields in "Metadata > Asset > Shared > Tasks" (usually granted via trusted) | |
| Change/set assets' statuses (regardless of who they're assigned to) | Member_Viewer WorkStages_View WorkStages_Edit_Others | Write access to the asset Write rights to the metadata fields in "Metadata > Asset > Shared > Tasks" (usually granted via trusted) | |
| Printing | Asset_Can_Download | The asset is "public" (no padlock) | |
Enable (single- and multi-) download of an asset's predefined qualities Enable (single- and multi-) download of assets and metadata Enable download of collections as zip | Asset_Can_Download Can_Live_Export_Assets_And_Metadata | The asset is "public" (no padlock) Should be added to a group with download qualities: "Guest", "Light Users", "Content Creators", "Administrators", or "Super Administrators" | |
Enable (single- and multi-) download of an asset's predefined qualities Enable (single- and multi-) download of metadata Enable download of collections as zip | Asset_Can_Download Can_Live_Export_Metadata_Only | The asset is "public" (no padlock) Should be added to a group with download qualities: "Guest", "Light Users", "Content Creators", "Administrators", or "Super Administrators" | |
Enable (single- and multi-) download of an asset's predefined qualities Enable (single- and multi-) download of assets Enable download of collections as zip | Asset_Can_Download Can_Live_Export_Asset_Only | The asset is "public" (no padlock) Should be added to a group with download qualities: "Guest", "Light Users", "Content Creators", "Administrators", or "Super Administrators" | |
| Download custom qualities | Asset_Can_Download Asset_Can_Download_Custom_Quality | The asset is "public" (no padlock) | Custom quality color spaces = must have content Custom quality image types = must have content Enable custom quality download = true |
| Enable sharing (URL, Social) | MediaPortal_Share | The asset is "public" (no padlock) | |
| Enable sharing (Zip) | MediaPortal_Share Can_Live_Export_Asset_Only | The asset is "public" (no padlock) | |
| Enable embed as a sharing option for videos | MediaPortal_Video_Embed MediaPortal_Share | The "Embed player user" has read rights to the video assets | Choose available embed video sizes = must have content Choose available embed video qualities = must have content Embed player user = must have content (usually "Guest") |
| Enable sharing assets to/via collections (Create new, Add to existing) | MediaPortal_Share MediaPortal_Collection | The asset is "public" (no padlock) | |
| Add asset to own collection | MediaPortal_Collection | The asset is "public" (no padlock) | |
| Enable ability to CRUD own collections | MediaPortal_Collection | ||
| Enable ability to CRUD own collections + CRUD collections shared to oneself/Others | MediaPortal_Collection | Give new recipients of non-social collections (e.g. not Facebook collections) access to manipulate collections = true | |
| Enable non-pre-existing users to read collections on an SSO site | MediaPortal_Collection | Allow shared collection users to bypass login required screen = true | |
| Enable user to use AI Tagging + your site has external access | Ai_Add | Write access to the asset (only images) | Enable AI tagging functionality for metadata field = Keywords(10192) (Keywords must be autotranslate = true) |
| If you want AI tagging but don't have external access | Ai_Add | Write access to the asset (only images) | Enable AI tagging functionality for metadata field = Keywords(10192) (Keywords must be autotranslate = true) Use local analysis for AI services = true |
| Enable CRUD of own saved searches | Saved_Searches_CRUD | ||
| Enable crop/trim (share it via email) | Asset_Can_Crop | ||
| Enable crop/trim + Replace original asset with crop/trim + Restore to an older version of an asset | Asset_Can_Crop Asset_Can_Replace | Write access to the asset Write access to the Uploads folder OR the Content folder (The option to restore requires "write access" to the Uploads folder) | |
| Enable crop/trim + Make new child asset with crop/trim | Asset_Can_Crop Asset_Can_Revise | Write access to the asset Write access to the Uploads folder OR the Content folder | |
| Have filter open every time you access the MM | Automatically expand filter pane in asset list = true | ||
| Make all filters be expanded every time you access MM | Automatically expand filter pane in asset list = true Automatically expand individual filters in asset list = true | ||
| Make asset ID shown | Show asset ID in asset list = true | ||
| Enable password reset | Enable the option to reset one's password = true | ||
Enable self sign-up where users can choose their own password | Enable self sign up = true Template user for self sign up users = A user with all the rights, roles, and groups your users should have (User must be enabled) Allow users to chose a password on signup = true Auto-created user folder ID = the ID of the folder where you want your users to go. | ||
Enable email verification for self-sign up (when self sign-up already is enabled) where users can choose their own password | Enable self sign up = true Template user for self sign up users = A user with all the rights, roles, and groups your users should have (User must be disabled) Allow users to chose a password on signup = true Verification when a user is created using self sign up = Email verification | ||
Enable admin verification for self-sign up (when self sign-up already is enabled) where users can choose their own password | Enable self sign up = true Template user for self sign up users = A user with all the rights, roles, and groups your users should have (User must be disabled) Allow users to chose a password on signup = true Verification when a user is created using self sign up = Admin verification Administrative verification email = the admin's email | ||
| Enable that refreshing MM will log one out | Enable persistent login = false | ||
| Enable reading other peoples' comments and annotations | Comment_View | ||
| Enable commenting and annotating | Comment_View Comment_CRUD | ||
| Enable commenting and annotating + tagging other users | Comment_View Comment_CRUD Member_Viewer | ||
| Access the task list | Business_Workflow_Instance_View | ||
| Edit workflows | Business_Workflow_CRUD Business_Workflow_View | ||
Request download of an asset's predefined formats. Can single download approved assets. Can single download if bypassed with a bit field. | Business_Workflow_Instance_Transition Business_Workflow_Instance_View Asset_Can_Download | Download approval must be set up The asset is "public" (no padlock) | |
Request download of an asset's predefined formats. Can single download approved assets. Can single and multi download if bypassed with a bit field. | Business_Workflow_Instance_Transition Business_Workflow_Instance_View Asset_Can_Download Can_Live_Export_Asset_Only | Download approval must be set up The asset is "public" (no padlock) | |
| Request a custom quality download | Business_Workflow_Instance_Transition Business_Workflow_Instance_View Asset_Can_Download_Custom_Quality | Download approval must be set up The asset is "public" (no padlock) | |
| Circumvent the download approval process | Download_Approval_Bypass | Download approval must be set up Have enabled either standard or custom download | |
| Approve or deny download requests | Business_Workflow_Instance_View Business_Workflow_Instance_Transition Download_Approval_Admin | You must be auto-assigned via the accompanying workflow as per the documentation | |
| Enable copyright notification | Follow the documentation: In short, you need to set it up via the config manager settings + metadata settings | ||
| Circumvent the copyright notification | Copyright_Notification_Bypass | Have copyright notifications enabled | |
| Upload both insecure and secure attachments on tasks | FileRepository_Upload | ||
View own and others' insecure attachments on tasks | FileRepository_Read | ||
View insecure and own secure attachments on tasks | FileRepository_Read | The upload constraint you upload with must have the "secret" bit set to true | |
| View own and others' secure attachments on tasks + insecure attachments | FileRepository_Read FileRepository_Read_Secret | ||
| Enable intro screen | Choose intro screen mode: Splashscreen or Disclaimer |
The CCC requires all its users to have the "Asset_Can_Download" role + read access to assets.
Features in CCC | Roles | Rights | ConfigManager |
|---|---|---|---|
| Check out asset + check in asset you've checked out yourself | ItemCheckInOut_CRUD | Write access to the asset | Enable check in/out = true |
| See who have checked out assets (both own and others') | Member_Viewer (OR Administrator) | ||
| Check in assets that other people have checked out | Administrator Member_Viewer | ||
| Upload active document or e.g. image files | MediaPortal_Upload | Write access to "Upload" folder (Usually granted through the "Trusted" group) | |
| Replace (INDD, PSD, AI, AEP, PRPROJ) | Asset_Can_Replace | Write access to "Upload" folder (Usually granted through the "Trusted" group) Write access to the asset | |
| When uploading check whether the asset already exists in the DAM - by asset title | Enable duplicate asset check = true |
Features in DC | Roles | Rights | ConfigManager |
|---|---|---|---|
| Upload only (e.g. for photographers) | Upload_Only | Write access to the Uploads folder | |
| SuperAdministrator rights | Editor_SystemTools_AllwaysAllowItemSecurityEdit |
Changes in roles from the last version to this
Added
| Name | Note |
|---|---|
Can_Force_Job_Status_Change | |
Removed
| Name | Note |
|---|---|
Changed
| Old | New | Note |
|---|---|---|