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Collections are individual. This means that every collection created by a specific user will only be visible to this user, unless they decide to share it with another user.
The following actions related to collections are available:
- sharing,
- renaming,
- downloading,
- deleting an entire collection,
- removing a single asset from a collection.
Sharing collections
Collections shared with other users are marked with the following symbol:
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In case of systems in which the login method is set to "login required", one has to set the config manager setting Allow shared collection users to bypass login required screen to "true", in order for the recipient to access the collection without having to log in.
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- from the drop-down list under the Collections menu - by selecting an option from the list that opens upon hovering over Order:
- in the main window view - by using the button in the upper right corner:
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Adding assets to a collection
There are three methods of adding assets to the collection:
- by dragging and dropping them into the collection,
- by dragging the dropping the multiselect menu into the collection,
- by sharing them "To collection".
The following actions related to collections are available:
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Downloading collections
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In order to download a collection, the user needs to open collection menu by clicking on the three dots next to it and then select "Make available for download". The download will be prepared in the background.
Once it is ready, a notice box will appear in the lower right corner of the screen.
This will result in two new items appearing in the collection menu:
- "Download" - this option will initiate the download of the collection.
- "Modify the download package" - this option will initiate the preparation of a new download, for example in case something was added or removed from the collection.
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Currently, the ability to download collections is automatically disabled when Download approval workflow is enabled in the system. In order to download collections despite the active workflow, the user needs to have a role that allows them to bypass the download approval (Download_Approval_Bypass). |
Creating a new collection out of selected assets
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- After selecting the assets, the user needs to drag and drop them onto New collection option under the Collections menu (the Collections menu expands automatically when the user begins dragging the assets);
- After selecting the assets, the user needs to click on Share in the multiselect menu on the top bar, and then select New collection;
- While the collections are displayed in the center of the screen, after selecting the assets, the user needs to drag and drop the selection onto the Create new collection button.
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