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Asset upload
If the user wants to take full advantage of the additional features offered by Digizuite when working with the images in the Adobe CC products, it is possible to upload new assets into the DAM directly though the Adobe CC Connector.
Upload from disk
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The user can upload any assets from the local source by selecting Upload from disk. This will bring forth the upload dialog box. After finding and selecting the files, clicking Open will start the upload process.
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Once the upload is finished, it will result in the appropriate message at the bottom of the application.
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Upload active document
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It is possible to upload the active document. The document must be saved before is can be uploaded. There are two options available:
Uploading the document as a new asset in Digizuite
Replacing the existing asset, if the document is already a existing asset in Digizuite.
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Using assets
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The assets from the DAM displayed in the Adobe CC Connector can be used by simply clicking the Insert button on the asset card.
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In asset preview mode the user has the option to choose the quality from a list. Click the Use button and a modal box will show with the available qualities to choose from. The possible values depend of the asset type.
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Dependent on the application and the asset type, the asset is either opened or directly placed in a predetermined location on the canvas:
In case of InDesign, once the user has chosen quality, the thumbnail of the image will become attached to the mouse pointer, until the user clicks on the spot on the page, where it should be placed. The user can also pre-select the spot, in which the image should be placed (for example, a frame). If the goal is to replace another image already existing on the page, the user needs to click on it, and then click Insert/Use and choose the quality from the connector.
In case of Photoshop, Illustrator, AfterEfects or Premiere Pro the procedure is simpler and the user can simply click use on an asset out of the Adobe CC Connector and the asset will be placed on the canvas.
Once the asset is placed on the page/canvas, the user can continue working with it like with assets from any other source.
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In InDesign, the quality configured on the MM5 config manager (Creative cloud connector - Low insert quality) will be used by default. If this is not set or the asset does not have the specified quality, then it will default to the source. For all the other Adobe products, source will be used. |
Check in/out
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The user has the possibility to lock (check out) an asset while while working on it. The user can can check out the asset by clicking the icon. This prevents others from uploading and replacing the asset.
In the image shows below:
(1) shows a green icon of an open lock, which means that the asset is not locked and can therefore be freely used
(2) shows a black icon of a closed lock, which means that the asset is locked (checked out). Hovering the mouse pointer over the lock icon will reveal a tooltip showing who checked out the asset and when auto check-in will occur.
If your user has the role "Administrator", then they have the option to check in the asset by force, by clicking the locked icon. The force check in dialog will show and clicking Confirm will finish the process.
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When the user activates Upload active document in the menu, and the asset is already checked out by another user, then Replace existing asset option is disabled and by hovering the mouse pointer over the lock icon will reveal a tooltip showing who checked out the asset and when auto check-in will occur.
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Auto check-in duration
By default when the user checks out an asset, it will be locked for 1 hour. After that the system will auto check-in the asset. The duration can be changed on the server where the Digizuite DAM is installed. Locate the file \DigizuiteCore\legacyservice\appsettings.json and look for the section CheckInOutDetails.
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"CheckInOutDetails": {
"DefaultCheckOutDuration": "01:00:00"
} |
Link Manager (InDesign only)
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All the DAM assets used in InDesign documents are linked, and their overview can be seen in the Links panel. Up-to-date links are displayed as a blue icon attached to the image on the page.
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The assets used in InDesign remain in the Digizuite DAM and will be available to other people as links, when the document is sent to them. It is therefore not necessary for the users to send their documents together with all the images used in them. The recipient needs access to the DAM, however, to gain the ability to update links.
When opening a document in InDesign, the system checks all the links to the DAM. If asset has been replaced in the DAM or the assets are missing on the users local hard disk, the system will show notice with a prompt. The connector will prompt you with the option to direct you to the Link Manager to relink the missing links.
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The Link Manager handles the management of assets. The Link Manager can be accessed from the menu under Link Manager.
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The following message will be displayed in case no assets are added in the InDesign document:
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If the user then inserts an asset/several assets into the InDesign document, clicking the refresh button will result in showing the inserted asset(s) in a list form.
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In the Link Manager, the user can see the table with all the inserted assets in the InDesign document.
The Link Manager contains the following elements:
A refresh button to refresh the page in case of an change. Every time a new asset is inserted in the InDesign document while the Link Manager is open, the refresh button has to be clicked to update the table
A dropdown to handle the multi-selection of assets in the table
A table to display all the inserted assets in the InDesign document
Each table row has the following information:
“Asset” - the asset name and the image of the asset
“Ext.” - extension
“Quality” - the quality for a specific asset can be changed
“Status” - the current status of the link.
Status
The status column can have 4 different states as displayed in the screenshot above. The user can hover the mouse pointer over each icon to display the description of the state.
The status column shows if a link is broken and if the asset is a local asset, meaning it will check if the specific path of the asset can be located on your computer.
The available status types:
a checkmark icon indicates that the link is both locally linked and DAM linked, i.e. everything is working correctly
a link icon indicates that the link is broken, which means that the local path on the user’s computer cannot be found, which can be fixed by simply relinking the link, as the asset had already been uploaded to the DAM
an upload icon indicates that the link is a local asset that can be uploaded to the DAM
a warning icon indicates that the link cannot be found from the local path on the user’s computer. This means that in order to fix this, the user needs to manually find the asset and replace it in InDesign document in order to achieve the download status.
Selecting assets
The table is implemented with selection so the user can select a specific asset. An asset in the table can be selected in two ways:
By manually clicking the asset in the first column of the table
By using the dropdown, where there are three options available:
Select all assets
Select all assets which have broken links
Select all asset which are local assets
Dependent on the state of the assets used in the active document different options become available to the user and the buttons change based on which status the selected asset(s) is/are in.
The three possible buttons that can be displayed are:
Relink
Upload
Change quality.
Each button displays the number of assets that can be handled by the specific button.
Here are some examples of how the Link Manager page might look like dependent on the circumstances:
In the case below, all elements in the table have been selected where each of the 4 possible status states are displayed. The last asset in the table cannot be selected since it is in status state which has to be fixed manually by reinserting the asset in the InDesign document.
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In the example below, the marked asset can either be relinked or its quality can be changed.
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In the example below, the marked asset can be uploaded into the DAM
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Relinking broken links
Relinking broken links can be done in two ways, i.e. by:
Manually selecting the assets with the broken links icon
Using the dropdown to select all the assets that have broken links.
When one of the options has been selected, then the Relink button becomes available.
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When the assets with broken links have been fixed, a dialog will prompt the user that the content has been downloaded and relinked.
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After the Close button is clicked, the table is automatically updated.
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Uploading an asset
Uploading assets can be done in two ways, i.e. by:
Manually selecting the assets with the upload icon
Using the dropdown to select all the assets that are local assets.
When one of the options has been selected, the Upload button becomes available.
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If the InDesign document is not saved before clicking the Upload button, the following dialog will appear:
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Two cases can occur when uploading a asset to the DAM:
The asset does not already exist in the DAM and it will be uploaded to the DAM Center
The asset already exists in the DAM Center and a dialog concerning duplicates will be prompted.
The duplicates dialog contains the following elements:
The current asset the user tried to upload with the thumbnail of the asset and the file path
All the duplicates which are already in the DAM
Button to choose the action for the specific asset
The number of asset that the user tried to upload, which exist in the DAM.
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The user has two options when clicking the Choose action button:
Upload as a new asset
Relink existing asset.
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If the user wants to upload the asset as a new asset in the DAM, the Upload as a new asset button should be selected.
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The next step is to click Next in order to handle the next asset in the queue.
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If the user wants to relink the current asset with a asset in the DAM, the Relink existing asset button should be selected.
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The next step is to select which duplicate asset should be relinked. The first duplicate asset will always be selected after the button is clicked.
You can use the scrollbar or mouse scroll to scroll though all the duplicate matching the specific asset
When you have chosen the specific duplicate asset that you want to relink to you can click the Next button
When you have went through all the assets in the queue a dialog will display the amount of assets that are being downloaded and relinked and which asset is processed
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When the asset(s) are downloaded and relinked, a dialog will be prompted
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When the close button is clicked the table is automatically updated
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Changing the quality of an asset
Relinking broken links can be done in 2 ways
Manually clicking on text in the Quality column on a specific asset
Selecting all the assets that you want to change the asset quality on
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The dialog for clicking a specific asset will display the currently selected quality and all of the possible qualities the asset can be changed to
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Sometimes the quality dialog doesn’t showcase all the available qualities immediately after a asset has been uploaded. In this case just click out of the quality dialog and open it again and the available qualities will be displayed |
If a quality option is not downloaded for the specific asset then it will be downloaded and the asset quality will be changed automatically otherwise it will be changed automatically
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