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Definitions:
Workflow or Business Workflow – the sequence of steps involved in moving from the beginning to the end of a working process. In the context of Digizuite, a Workflow is applied to one or more assets managed by the software to ensure business rules are followed.
Flow Mode – A graphic representation of an individual Workflow.
Text Mode – The underlying “code” that defines the steps of a Workflow.
General information
Workflows are different from Automations in Digizuite.
While an Automation is a global process that is applied to any asset that meets the criteria defined in an Automation, a Workflow is assigned to one or more assets that provide compliance and uniformity for that set of assets.
The purpose of Workflows in Digizuite Media Manager is to provide a configurable mechanism that will allow the creation standardized processes specific to each Digizuite customer.
Examples of where a Workflow could be used would be:
· Collaboration between users by sending email notifications when one step has completed and another user should start their task within the business process.
· Enforce compliance of the business, regulatory and/or other requirements and processes specific to one or more assets that need to be followed for business reasons.
Below is an example of a business workflow in both display modes; Flow Mode (graphic version ) and a Text Mode (text screenshot).
Flow mode:
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General information
Unlike the automations described in the previous section of the User Guide, used for automating repetitive work, the purpose of workflows is to support collaboration between users, by standardizing business processes. Therefore, workflows require user interaction in order to advance.
An example of such a standardized business process can be found below. The screenshots show a basic request workflow, where the request could concern, for example, the download of an asset, the approval of a newly self-signed up user, or the publishing of an asset, both in flow mode and in text mode.
Flow mode (a graphic representation of the workflow):
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Text mode (the code behind the workflow):
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To access workflows, press the Settings button in the top right corner, and enter Workflows.
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in the task list view, in the last column
in the task detail view, in the upper right corner of the modal.
If there are no constraints attached to the selected action, the transition will be successful instantly.
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In case of input constraints, the user needs to fill in additional information in the form of text, date or selecting an option from the provided list
In case of upload constraint, the user needs to upload a file in a required format
In case of metadata constraints, the user needs to make sure that the provided metadata fields are filled in according to the requirements.
Multi-transition of tasks
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