New automation engine

...

With this feature, the user can build custom automation flows that automates repetitive work. There are the following terminologies:

1.       Triggers: A trigger defines the start of the workflow and there can be more than one trigger, i.e. possibly multiple entry points to the workflow. A trigger can be one of the many events in the solution, such as an asset being uploaded, metadata being changed or on a timer interval.

2.       Filters: Filters are used to narrow down possibilities and ensure the action is taken only for the desired case and multiple filters can be applied. A possible filter could be for example validating that a certain value is selected in a combo, or validating the user provided value against a RegEx, or even validating the date against a predefined date.

3.       Actions: Actions are automated work steps that the system can perform and there can be more than one action in the workflow. Actions that can be taken range from publishing or unpublishing assets to setting access rights and executing searches.

More information can be found here.

Groups in groups

...

With this feature user groups can now be members of other user groups. The right managament becomes faster and easier, as a set of roles can now be assigned only once instead of individually for each subgroup of users.

Support for preview on more filetypes

...

With this feature there is now support for thumbnails and previews on many more filetypes. This includes:

·         PowerPoint

·         Word

·         Excel

·         CAD files

Fully delete an asset

...

There are now 2 types of deliting assets in the DAM Center. Apart from the standard deletion, with this new feature assets are fully deleted from the system, including the physical files. This helps companies meet GDPR policies.

Optimized video transcoding

Video transcoding has been optimized substantially, thereby decreasing the time for a video to be ready for use. The transcode time has been decreased by half.

...

Automation workflows: enhancements

...

First of all, some of the steps in the workflows, as well as general performance, were improved in version 5.3.0.

Secondly, advanced logging was introduced in order to assist with effective identification of problems.

Job status area was enhanced by adding several filtering options (to be expanded in the future versions). Administrative users can now find workflows based on:

• workflow name

• status of the workflow

• affected assets

• affected users and user groups

• affected metadata fields.

The most significant change here is the added ability of asset tracking. The users can now see which assets were affected by particular workflows (available under Details). An example of application of this new functionality is filtering for errored workflows in order to quickly access information about which assets were affected. Thanks to this, the administrators of the system can now identify and address the problems in a more efficient manner.

Improved performance

...

Until now some of the customers with large environments (100k+ assets) experienced performance instability when working with DAM Center. Version 5.3.0 focuses heavily on significantly improving the situation. Logging in, expanding folders, loading the assets and their metadata is now nearly instantenous, even when a substantial amount of data is involved and several users are logged in at the same time.

These improvements have been achieved through the following changes:

• ItemSecurity checks were optimized for folders, metadata and initial load of DC

• Solr implementation was optimized thanks to, among others, updating the service and applying new update index strategies.