It is possible to prevent other users from performing certain actions while an asset is in use. This can be done by checking in out. The ability to check out assets is only granted to the user with the correct role, however the action of checking out assets will affect other users regardless of their access to the functionality by limiting their access to the asset. For more information, please refer to documentation on roles.
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Checking in and checking out
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The status of the asset will appear as checked out
Upon hovering on the check out status, information on who checked out the asset will appear
Options ‘Replace’, ‘Delete’ and ‘Permanently delete’ will be greyed out (inactive)are locked and can not be used
Hovering on the inactive locked options will reveal a tooltip explaining that the asset is checked out
If another user has the ability to use the check out functionality as well to override the check outs, then additionally:
Upon hovering on the status, it will change to ‘Force check in’
Clicking the status will result in the asset being forcefully checked in and can again be used by other users
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Options ‘Replace’, ‘Delete’ and ‘Permanently delete’ will be greyed out (inactive)locked
Hovering on the inactive locked options will reveal a tooltip explaining that the asset is checked out
