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Asset upload

If the user wants to take full advantage of the additional possibilities features offered by Digizuite when working with the images in the Adobe CC products, it is possible to upload new assets into the DAM directly though the Adobe CC Connector.  

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The user can upload any assets from the local source by selecting "Upload from disk". This will bring forth the upload dialog box. After finding and selecting the files, clicking "Open" will start the upload process. Once  

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Once the upload is finished, it will result in the appropriate message at the bottom of the application.Image Removed

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Upload active document

It is possible to upload the active document. The document must be saved before is can be uploaded. You have 2 options. Upload There are two options available:

• Uploading the document as a new asset in Digizuite

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• Replacing the existing asset, if the document is already a existing asset in Digizuite

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Using assets

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The assets from the DAM displayed in the Adobe CC Connector can be used by simply clicking the insert (1). Depending the Insert button on the asset card.

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In asset preview mode the user has the option to choose the quality from a list. Click the Use button and a modal box will show with the available qualities to choose from. The possible values depend of the asset type.

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Dependent on the application and the assettype we either open or place the file.asset type, the asset is either opened or directly placed in a predetermined location on the canvas:

• In case of InDesign, once the user has

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• chosen quality, the thumbnail of the image will become attached to

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• the mouse pointer, until the user clicks on the spot on the page, where it should be placed. The user can also pre-select the spot, in which the image should be placed (for example, a frame). If the goal is to replace another image already existing on the page, the user needs to click on it, and then click

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• Insert/Use and choose

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• the quality from the connector.

• In case of Photoshop, Illustrator, AfterEfects or Premiere Pro the procedure is simpler and the user can simply click use on an asset out of the Adobe CC Connector and the asset will be placed on the canvas.

Once the asset is placed on the page/canvas, the user can continue working with it like with assets from any other source. Note about the asset quality inserted. In InDesign it will use

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Check in/out

As a The user you have has the possibility to lock (check out) an asset while while working on it. Preventing others The user can can check out the asset by clicking the icon. This prevents others from uploading and replacing the asset.

As In the image shows below, :

• (1)

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• shows a green icon of an open lock, which means that the asset is not

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• locked and can therefore be freely used

• (2)

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• shows a black icon of a closed lock, which means that the asset is locked (checked out)

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• . Hovering the mouse pointer over the lock icon

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• will reveal a tooltip

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• showing who checked out the asset and when auto check-in will occur

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If your user has the role "Administrator", then he has they have the opportunity option to force check in the asset by force, by clicking the locked icon. The force check in dialog will show , if the asset is checked out by another user.

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When you activate the menu "Upload active document"and clicking Confirm will finish the process.

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When the user activates Upload active document in the menu, and the asset is already checked out by another user, then "Replace existing Asset" asset option is disabled and by hovering the lock icon a tooltip shows mouse pointer over the lock icon will reveal a tooltip showing who checked out the asset and when auto check-in will occur.Image Removed

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Auto check-in duration

By default when you check the user checks out an asset, it will be checked locked for 1 hour. After that it the system will auto check-in the asset. You can change the duration. On The duration can be changed on the server where the Digizuite DAM is installed. Locate the file \DigizuiteCore\legacyservice\appsettings.json and look for the section CheckInOutDetails.

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All the DAM assets used in InDesign documents are linked, and their overview can be seen in the "Links" panel. Up-to-date links are displayed as a blue icon attached to the image on the page.Image Removed

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The assets used in InDesign remain in the Digizuite DAM and will be available to other people as links, when the document is sent to them. It is therefore not necessary for the users to send their documents together with all the images used in them. The recipient needs access to the DAM, however, to gain the ability to update links. 

When opening a document in InDesign, the system checks all the links to the DAM. If asset has been replaced in the DAM or the assets are missing on the users local harddiskhard disk, the system will show notice with a prompt. The connector will prompt you with the option to direct you to the Link Manager to relink the missing links.

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The Link Manager

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The Links Manager handles the management of assets. The Link Manager can be accessed from the menu under "Link Manager".Image Removed

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You The following message will be meet with this particular page displayed in case no assets are added in the InDesign document:Image Removed

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If you then insert a(n) asset(s) the user then inserts an asset/several assets into the InDesign document, you can press clicking the refresh button to refresh the page and view the will result in showing the inserted asset(s) in a list form.Image Removed

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In the Link Manager you , the user can see the table with all the inserted asset assets in the InDesign document.

The Link Manager contains the following elements:

• A refresh button to refresh the page in case of an change. Every time a new asset is inserted in the InDesign document while the Link Manager is open, the refresh button

  have

  has to be clicked to update the table

• A dropdown to handle the multi-selection of assets in the table

• A table to display all the inserted assets in the InDesign document

Each table row have has the following metadata

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information:

• “Asset” - the asset name and the image of the asset

• Ext. which is the abbreviate for Extension
• Quality, where you can change

  “Ext.” - extension

• “Quality” - the quality for a specific asset

  Status,

  can be changed

• “Status” - the current status of the link.

Status

The status column can have 4 different states as displayed in the picture screenshot above. You The user can hover the mouse pointer over each icon to display the description of the state.

The status column shows if a link is broken and if the asset is a local asset, meaning it will check if the specific path of the asset can be located on your computer. (1)

The available status types:

• a checkmark icon indicates that the link is

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• both locally linked and DAM

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• linked, i.e. everything is working correctly

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• a link icon indicates that the link is broken, which means that

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• the local path on

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• the user’s computer cannot be found, which can be fixed by simply relinking the link

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• , as the asset

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• had already been uploaded to the DAM

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• a download icon indicates that the link is a local asset that can be uploaded to the DAM

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• a warning icon indicates that the link cannot be found from the local path on

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• the user’s computer. This means that in order to fix this

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• , the user needs to manually find the asset and replace it in InDesign document in order to achieve the download status

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Selecting assets

The table is implemented with selection so you the user can selected select a specific asset. An asset in the table can be selected in 2 two ways:

• You can either

  By manually

  click

  clicking the asset in the first column of the table

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• You can use Image Added

• By using the dropdown, where

  you have 3 options

  there are three options available:

  1. Select all assets

  2. Select all assets which have broken links

  3. Select all asset which are local assets
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Depending Dependent on the status state state of the assets used in the active document different options becomes available for youImage Removedbecome available to the user.

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In this case all elements in the table have been selected where each of the 4 possible status states are displayed.

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The buttons change depending on what status the selected asset(s) are in. Image Removed

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The 3 possible buttons that can be displayed are

1. Relink

2. Upload

3. Change quality

Each button displays the amount of assets which can be handled by the specific button 

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Relinking broken links can be done in 2 ways

• Manually selecting the assets with the broken links icon

• Using the dropdown to select all the assets that have broken links

When one of the options have been selected then the relink button can be clickedImage Removed

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When the asset(s) with a(n) broken link(s) have been fixed a dialog will prompt you that the content have been downloaded and relinked

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After the close button is clicked the table is automatically updatedImage Removed

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Uploading an asset

Uploading a(n) asset(s) can be done in 2 ways

• Manually selecting the assets with the upload icon

• Using the dropdown to select all the assets that are local assets

When one of the options have been selected then the upload button can be clicked.Image Removed

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If the InDesign document is not saved before pressing the upload button a dialog will be prompted

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2 cases can occur when uploading a asset to the DAM

1. The asset does not already exist in the DAM and it will be uploaded to the DAM Center

2. The asset exists in the DAM Center exist in the DAM and a dialog will be prompted

If a duplicate asset is found, a dialog will be shown.

The dialog contains the following elements

• The current asset you were trying to upload with the image of the asset and the file path

• All the duplicates which are already in the DAM

• Button to chose the action for the specific asset

• The amount of asset that you were trying to upload which exist in the DAM

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You have 2 options when clicking the Choose action button

1. Upload as a new asset

2. Relink existing asset

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If you want to upload the asset as a new asset in the DAM, click the Upload as a new asset buttonImage Removed

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Then you can click Next to handle the next asset in the queueImage Removed

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If you want to relink the current asset with a asset in the DAM, you can click the Relink existing asset buttonImage Removed

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Then you can choose which duplicate asset that you want to relink with.

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When you have went through all the assets in the queue a dialog will display the amount of assets that are being downloaded and relinked and which asset is processedImage Removed

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When the asset(s) are downloaded and relinked, a dialog will be prompted

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When the close button is clicked the table is automatically updatedImage Removed

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Changing the quality of an asset

Relinking broken links can be done in 2 ways

• Manually clicking on text in the Quality column on a specific asset

• Selecting all the assets that you want to change the asset quality on

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The dialog for clicking a specific asset will display the currently selected quality and all of the possible qualities the asset can be changed to

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