Page Comparison

Ordinary constraints

The following constraints are available:

• Date Input Constraint - the user who makes a request will have to choose a date from a calendar

• String Input Constraint - the user who makes a request will have to fill in a text field.

This is an example of this type of constraint:

Image Modified

Metadata constraints

This type of constraint gives the workflows administrator a great flexibility in terms of constraints as it allows to point to and interact with the metadata fields available in the customer’s Media Manager.

This is an example of a metadata constraint:

File constraints

The user who makes a request will have to attach a file in the from specified by workflows administrator. This could be e.g. a consent form.

There is no stage owner.

Set Automatically Assign Stage to “Do not automatically assign”.

Image Added

This option should be used for the stages which should not lead to task assignment. An example of a use case for this scenario is an approved stage, where no further action is needed after a request download was granted.

The stage owner is a user.

Set Automatically Assign Stage to “Assign to a user”. In the new field below select the stage owner from the provided list.

Image Added

This option should be used for stages that should be assigned to a selected user. All the available users are presented in the drop-down list.

Note that the selected user must have the relevant role that grants the ability to access the task list (Business_Workflow_Instance_View).

The stage owner is a user group.

Set Automatically Assign Stage to “Assign to a user group”. In the new field below select the stage owner from the provided list.

Image Added

This option should be used for stages that should be assigned to a selected user group. All the available user groups are presented in the drop-down list.

Note that the selected user group must have the relevant role that grants the ability to access the task list (Business_Workflow_Instance_View).

The stage owner is assigned dynamically.

Set Automatically Assign Stage to “Assign to the instance owner”. Then, select the correct MasterItemReference type metafield from the list under Dynamically Assign Stage.

Image Added

This option provides more flexibility in terms of who will handle the download requests. An example of a use case is the situation in which each asset has an owner who is responsible for what happens with this particular asset. The asset owner is determined by a metafield.