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Roles

The Request Download Approval features introduces 2 new roles:

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Below are shown the 8 valid scenarios which you can configure the download request.

Purple: Request needed

Green: No request needed

Request 1

  • All users have to request all assets

  • All users have to request all formats

Request 2

  • All users have to request all assets BUT selected assets

  • All users have to request all formats

Request 3

  • All users have to request all assets

  • All users have to request all formats BUT selected formats

Request 4

  • All users have to request all assets BUT selected assets

  • All users have to request all formats BUT selected formats

No request 1

  • All users do not have to request all assets

  • All users do not have to request all formats

No request 2

  • All users do not have to request all assets BUT selected assets

  • All users do not have to request all formats

No request 3

  • All users can download all assets - no requests

  • All users can download all formats - no requests BUT selected formats

No request 4

  • All users can download all assets - no requests BUT selected assets

  • All users can download all formats - no requests BUT selected formats

info
Info

Please be aware that this does not into consideration that there is the bypass role “Download_Approval_Bypass “ which, as previously stated, will disregard any download restrictions you have in place.

The box with only green text in it is actually just download request disabled.

Request 1

  • Metafield = Any

  • Metafield data = [Empty]

  • Formats = Bypass

  • Formats data = [Empty]

Request 2

  • Metafield = Bypass

  • Metafield data = Bit field

  • Formats = Bypass

  • Formats data = [Empty]

Request 3

  • Metafield = Any

  • Metafield data = [Empty]

  • Formats = Bypass

  • Formats data = JPG small

Request 4

  • Metafield = Bypass

  • Metafield data = Bit field

  • Formats = Bypass

  • Formats data = JPG small

No request 1

  • Disable download request altogether

No request 2

  • Metafield = Require

  • Metafield data = Bit field

  • Formats = Bypass

  • Formats data = [Empty]

No request 3

  • Metafield = Bypass

  • Metafield data = [Empty]

  • Formats = Require

  • Formats data =JPG small

No request 4

  • Metafield = Require

  • Metafield data = Bit field

  • Formats = Require

  • Formats data = JPG small

Info

Above it just says “JPG small“. This is just to indicate that one or more media formats can be set here. I.e. the JPG small is just a placeholder.

The place where it says “Bit field“, it is recommended that you have the name of the bit field to match up with the setting you’ve set in the metafield. E.g. if you have metafield = Require approval, then the bit field should also be named “Require approval“

Setting up users to be able to initiate download requests

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