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Ordinary constraints | The following constraints are available:
This is an example of this type of constraint:   |
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Metadata constraints | This type of constraint gives the workflows administrator a great flexibility in terms of constraints as it allows to point to and interact with the metadata fields available in the customer’s Media Manager. This is an example of a metadata constraint:   |
File constraints | The user who makes a request will have to attach a file in the from specified by workflows administrator. This could be e.g. a consent form.   |
Each constraint block has two icons in the upper left corner: one for removing the constraint, and the other for re-ordering the constraints.
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Editing stages
The user can change stage names, as well as edit both stages and transitions. The user can edit a stage by hovering the mouse pointer over it, clicking on the three dots in the stage box (visible after hovering the mouse pointed over the stage) and selecting “edit”. The user can edit a transition by double-clicking it. In both cases, edit panel is opened on the right side of the workflow edition area.and then selecting Edit.
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Editing area will open on the left side of the screen. The following editing options are available for stages:
changing the name of the stage,
changing the name of the unique ID,
Adding adding a description,
Assigning assigning a stage owner defining the stage as a start stage(automatically or dynamically),
indicating whether the stage completes the workflow
adding labelsadding a status for download approval.
Once the Business Workflow is fully defined, the user should click Save button in the upper right corner of the workflow edition area.
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Tasks
This The tasks area contains depends on the overview role of the user:
Workflow administrators can access the tasks assigned to
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them by clicking on Workflows menu in the top bar, and then selecting Tasks. From here they can see all active and completed tasks as well as take actions.
Ordinary users with the ability to request asset download can access the status of their past requests by clicking on Tasks in the top bar.
Each task is defined by the workflow name, status and the created time and and date. The tasks can be sorted by time or name. The list can be refreshed with a refresh button without being forced to reload the page.
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In order to simplify the process of working with tasks, the list is paginated and the user can select how many tasks should be visible on one page (between 12 and 200).
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The users have the following filters at their disposal, when working with tasks:
quick filters
status
workflows
assets
created by
created by group
assignee
assigned group.
The details of the task are opened in the right-side panel after clicking on it once. In the panel the user can review the details of the task, see which assets it concerns and take an action (approve or deny the request).
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