2.6.1 Downloading single assets
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The user can download assets from Media Manager 5 either in original form, in one of the predefined qualities or in custom dimensions. This is an example of available download qualities for an image:
In order to download an asset from the homescreen, the user has to click the three dots on an asset card to access more options, and then select "Download". After selecting the desired quality, download will start immediately. If custom quality is selected, the user will be asked to define the criteria and the custom image will be sent to e-mail.
Once the user clicks on an asset, download is one of the options in the actions menu under the asset.
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If the user wants to download more than one assets at a time, they need to multiselect the relevant assets and then choose the option "Download" from the the list of multiselect actions located at the top bar. The user has to now make a number of choices concerning the inclusion of metadata in the download file and quality of images/videos.
The following download options are available for the user:
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| Assets | The user can select a predetermined download quality or define a custom quality for all the assets Assets are downloaded as a .zip file.
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| Assets + Metadata | The user can select:
A .zip file containing assets and an Excel spreadsheet with selected metadata is dowloaded.
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| Metadata | The user can select which metadata fields should be included in the download. The metadata is downloaded in the form of .xlsx file.
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2.6.3 Request download (a Business Workflow)
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2.6.3.1 Request download approval
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In order to request download of an asset from the home screen, the user has to click the three dots on an asset card to access more options, and then select "Download".
From the "Download" sub-menu, the user is able to request the download.
Based on the constraints set up in the Business Workflow responsible for the download approval, the user may be presented with a form asking for additional information for example the reason for wanting to download the asset.
After the submission of additional information, the state of the "Download" sub-menu will change to reflect the pending of approval. Once the request is approved, the "Download" sub-menu will change to the default state described in the 2.6.1 "2.6.1 Downloading single assets" section.
2.6.3.2. Approving a download request
The list of pending download request approvals can be found by the users responsible with the approval in the "Workflow management" > "Tasks" section of the application.
The users can then approve or deny the download request by clicking the relevant workflow with status "Pending approval" and selecting either "Approve" or "Deny".
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If an asset requires accepting copyright dislaimer before being downloaded, the administrative user can enable the “Copyright Notification“ feature on such an asset from the metadata editor. As a result, other users will be shown a copyright disclaimer and be asked to accept it, before the asset can be downloaded.
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- predefined dislaimer (selecting one of the available options from the drop-down list will result in displaying a pre-set copyright text to other users),
- custom dislaimer (the administrative user can set a completely new dislaimer for this specific asset).
If both the predefined and custom values are set, the user will be asked to agree only to the predefined disclaimer.
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When attempting to download the asset with copyright limitations, a copyright disclaimer for this asset will be displayed for the user. After the user consents to the disclaimer, the download will proceed as normal. The user agreement is logged in an audit trail that can be reviewed by authorized users.
When trying to download multiple assets, the user will be presented with the disclaimer of all the assets selected and have to opportunity to individually review each disclaimer. The download will proceed only for the assets whose copyright notification was accepted.
