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2.6.3 Request download approval
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If Request download approval feature is enabled, users will have to request permissions for downloading an asset.
In order to request download of an asset from the homescreenhome screen, the user has to click the three dots on an asset card to access more options, and then select "Download".
From the "Download" sub-menu, the user is able to request the download.
Based on the constraints setup set up in the Business Workflow responsible for the download approval, the user may be presented with a form asking for additional information for example the reason for wanting to download the asset.
After the submission of additional information, the state of the "Download" sub-menu will change to reflect the pending of approval. Once the request is approved, the "Download" sub-menu will change to the default state described in the 2.6.1 "2.6.1 Downloading single assets" section.
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The list of pending download request approvals can be found by the users responsable responsible with the approval in the "Workflow management" > "Tasks" section of the application.
Approving or denying the approval can be made by moving the workflow in a stage that allows or denies the download.The users can then approve or deny the download request by clicking the relevant workflow with status "Pending approval" and selecting either "Approve" or "Deny".
2.6.5 Copyright Notification
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If an asset requires accepting copyright dislaimer before being downloaded, the administrative user can enable the “Copyright Notification“ feature on such an asset from the metadata editor. As a result, other users will be shown a copyright disclaimer and be asked to accept it, before the asset can be downloaded.
Setting the copyright disclaimer
The copyright disclaimer is set per-asset and can be turned on or updated from the metadata editor.
The disclaimer is set by opening the metadata editor and setting the desired values for the metafields designated to hold information about the copyright notification.
There are two types of copyright notification that the user can choose between:
- predefined dislaimer (selecting one of the available options from the drop-down list will result in displaying a pre-set copyright text to other users),
- custom dislaimer (the administrative user can set a completely new dislaimer for this specific asset).
If both the predefined and custom values are set, the user will be asked to agree only to the predefined disclaimer.
If none of the values are set, the user will not be asked to agree to any disclaimer for that asset.
Accepting the Copyright Notification
When attempting to download the asset with copyright limitations, a copyright disclaimer for this asset will be displayed for the user. After the user consents to the disclaimer, the download will proceed as normal. The user agreement is logged in an audit trail that can be reviewed by authorized users.
When trying to download multiple assets, the user will be presented with the disclaimer of all the assets selected and have to opportunity to individually review each disclaimer. The download will proceed only for the assets whose copyright notification was accepted.